Contracts Administrator

Ecpowerslife; Portland, Northern (OR, KY); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

401k match

Discretionary year-end bonus

Paid holidays and PTO

Health, dental, vision insurance

Job summary

EC Electric is seeking a Contract Administrator to lead the contract review lifecycle, from receipt to execution, coordinating with project teams, legal counsel, and external partners. The role focuses on identifying risks, drafting revisions, and negotiating terms to align with company risk objectives.

Responsibilities include organizing contracts, ensuring complete documentation, and maintaining accurate records.

Qualifications

• Three or more years of experience in contract administration or a related role.
• Experience reviewing construction contracts and subcontracts.
• Proficiency with Microsoft Office Suite and document management systems.
• Excellent written and verbal communication with a professional demeanor.

Responsibilities

• Collaborate with project teams and internal stakeholders on contract review, negotiation, and execution.
• Receive, organize, and maintain customer contracts, exhibits, addenda, and related documents.
• Verify all necessary contract documents and information before review.
• Review terms and identify provisions presenting risk to the company.
• Prepare proposed revisions and coordinate with management and legal counsel.
• Assist project teams with contract negotiations and issue resolution.
• Ensure flow-down provisions in downstream subcontracts.
• Coordinate with legal, insurers, and internal stakeholders on requirements.
• Coordinate preparation and delivery of certificates of insurance and compliance docs.
• Manage contract routing, approvals, execution, and retention via document systems.
• Maintain records of contract status, negotiations, and approvals.
• Help teams understand and comply with key contract requirements.
• Other duties as assigned.

Skills

Strong organizational skills

Excellent written communication

Excellent verbal communication

Collaborative teamwork

Education

Associates

Bachelor's degree

Risk Management

Paralegal Studies

Legal Studies

Tools

Microsoft Office

Project management software

Electronic document management

General internet apps

Job description

The Contract Administrator serves as a key member of EC Electric's contract and risk management team. This position is responsible for coordinating the contract review process from receipt through execution, including organizing contract documents, identifying contractual risks, preparing proposed revisions, and supporting negotiations with customers, subcontractors, suppliers, and other project stakeholders. The Contract Administrator works closely with project teams, executive leadership, legal counsel, insurance brokers, and outside partners to ensure contracts are complete, compliant, and aligned with company risk management objectives.

1. Collaborate with project teams and other internal stakeholders on contract review, negotiation, and execution.
2. Receive, organize, and maintain customer contracts, exhibits, addenda, and related project documentation.
3. Verify that all necessary contract documents and supporting information have been received before commencing review.
4. Review customer contract terms and identify provisions that present legal, financial, insurance, operational, or business risks to the company.
5. Prepare proposed contract revisions and coordinate review with management and legal counsel.
6. Assist project teams with contract negotiations and resolution of contract-related issues.
7. Review customer contract terms and ensure proper flow-down provisions are incorporated into downstream subcontract agreements.
8. Coordinate with legal counsel, insurance brokers, sureties, and internal stakeholders regarding contractual requirements and company standards.
9. Coordinate preparation and delivery of certificates of insurance and other contract compliance documentation.
10. Coordinate contract routing, approvals, execution, and retention through company document management systems.
11. Maintain accurate records regarding contract status, negotiations, approvals, and executed agreements.
12. Assist project teams in understanding and complying with key contract requirements.
13. Other duties as assigned.

• High school diploma or general education degree (GED) required.
• Associates or Bachelor's degree in Business, Construction Management, Legal Studies, Paralegal Studies, Risk Management, or a related field preferred.
• Relevant professional experience may be substituted for formal education.
• Three or more years of experience in contract administration, contract management, project administration, construction administration, paralegal work, risk management, or a similar role is preferred.
• Proficient with Microsoft Office Suite, project management software, electronic document management systems, and general internet-based applications.
• Strong organizational skills with the ability to manage multiple contracts, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills and a high degree of professionalism.
• Ability to read, understand, analyze, and communicate contract requirements and risks.
• Ability to work collaboratively with project teams, customers, subcontractors, suppliers, brokers, and legal counsel to facilitate contract review, negotiation, and execution.
• Experience reviewing and administering construction contracts, subcontracts, purchase orders, or similar commercial agreements preferred.

Salaryrangeforthispositionis$75,000-$100,000 annually.

Opportunityforadiscretionaryyear-endbonus.

401kwitha40%employermatch(uptofederallimit.)

Pleasefindmoreinformationonourcompensationpackagehere.

https://ecpowerslife.com/wp-content/uploads/2026/02/EC-Benefit-Summary-Applicants.pdf

Inadditiontosignificantcareergrowthopportunities,full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

__________________________________________________________________________________________

EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law.

KnowYourRightslaborposterclickthelinkbelowforadditionalprovisionunderthisfederalmandate.

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

ECElectric participates in E-Verification.Click the below links for more information.

E-VerifyParticipationPosterEnglishandSpanish

E-VerifyRighttoWork

Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at [e-mail].

Learnmoreaboutourcompany,visitourwebsiteat:www.ecpowerslife.com. CCB#49737