Contracts Administrator

EC Electric; Portland (OR); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonus

401k with employer match

Competitive benefits (Medical/Dental/V

Vision/Life Insurance

Job summary

EC Electric is seeking a Contract Administrator to coordinate contract review from receipt to execution, identify risks, and prepare revisions. You will work with customers, subcontractors, suppliers, and project stakeholders, aligning contracts with company risk management objectives.

Ideal candidates have several years in contract-related roles, strong MS Office and document management skills, and the ability to manage multiple contracts and deadlines while communicating clearly with internal

Qualifications

• Three or more years of experience in contract administration, contract management, project administration, construction administration, paralegal work, risk management, or a similar role is preferred.
• Proficient with Microsoft Office Suite, project management software, electronic document management systems, and general internet-based applications.
• Strong organizational skills with the ability to manage multiple contracts, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills and a high degree of professionalism.

Responsibilities

• Collaborate with project teams and internal stakeholders on contract review, negotiation, and execution.
• Receive, organize, and maintain customer contracts, exhibits, addenda, and related project documentation.
• Verify that all necessary contract documents and supporting information have been received before commencing review.
• Review customer contract terms and identify provisions that present legal, financial, insurance, operational, or business risks to the company.
• Prepare proposed contract revisions and coordinate review with management and legal counsel.
• Assist project teams with contract negotiations and resolution of contract-related issues.
• Review customer contract terms and ensure proper flow-down provisions are incorporated into downstream subcontract agreements.
• Coordinate with legal counsel, insurance brokers, sureties, and internal stakeholders regarding contractual requirements and company standards.
• Coordinate preparation and delivery of certificates of insurance and other contract compliance documentation.
• Coordinate contract routing, approvals, execution, and retention through company document management systems.
• Maintain accurate records regarding contract status, negotiations, approvals, and executed agreements.
• Assist project teams in understanding and complying with key contract requirements.
• Other duties as assigned.

Skills

Microsoft Office

Project management software

Document management systems

Strong organizational skills

Written and verbal communication

Contract knowledge

Education

High school diploma or GED

Associates or Bachelor's degree in Business/Construction Management/Legal Studies/Paralegal/Risk Management

Tools

MS Office Suite

Electronic document management systems

Job description

Description

The Contract Administrator serves as a key member of EC Electric's contract and risk management team. This position is responsible for coordinating the contract review process from receipt through execution, including organizing contract documents, identifying contractual risks, preparing proposed revisions, and supporting negotiations with customers, subcontractors, suppliers, and other project stakeholders. The Contract Administrator works closely with project teams, executive leadership, legal counsel, insurance brokers, and outside partners to ensure contracts are complete, compliant, and aligned with company risk management objectives.

• Collaborate with project teams and other internal stakeholders on contract review, negotiation, and execution.
• Receive, organize, and maintain customer contracts, exhibits, addenda, and related project documentation.
• Verify that all necessary contract documents and supporting information have been received before commencing review.
• Review customer contract terms and identify provisions that present legal, financial, insurance, operational, or business risks to the company.
• Prepare proposed contract revisions and coordinate review with management and legal counsel.
• Assist project teams with contract negotiations and resolution of contract-related issues.
• Review customer contract terms and ensure proper flow-down provisions are incorporated into downstream subcontract agreements.
• Coordinate with legal counsel, insurance brokers, sureties, and internal stakeholders regarding contractual requirements and company standards.
• Coordinate preparation and delivery of certificates of insurance and other contract compliance documentation.
• Coordinate contract routing, approvals, execution, and retention through company document management systems.
• Maintain accurate records regarding contract status, negotiations, approvals, and executed agreements.
• Assist project teams in understanding and complying with key contract requirements.
• Other duties as assigned.

Description

The Contract Administrator serves as a key member of EC Electric's contract and risk management team. This position is responsible for coordinating the contract review process from receipt through execution, including organizing contract documents, identifying contractual risks, preparing proposed revisions, and supporting negotiations with customers, subcontractors, suppliers, and other project stakeholders. The Contract Administrator works closely with project teams, executive leadership, legal counsel, insurance brokers, and outside partners to ensure contracts are complete, compliant, and aligned with company risk management objectives.

• Collaborate with project teams and other internal stakeholders on contract review, negotiation, and execution.
• Receive, organize, and maintain customer contracts, exhibits, addenda, and related project documentation.
• Verify that all necessary contract documents and supporting information have been received before commencing review.
• Review customer contract terms and identify provisions that present legal, financial, insurance, operational, or business risks to the company.
• Prepare proposed contract revisions and coordinate review with management and legal counsel.
• Assist project teams with contract negotiations and resolution of contract-related issues.
• Review customer contract terms and ensure proper flow-down provisions are incorporated into downstream subcontract agreements.
• Coordinate with legal counsel, insurance brokers, sureties, and internal stakeholders regarding contractual requirements and company standards.
• Coordinate preparation and delivery of certificates of insurance and other contract compliance documentation.
• Coordinate contract routing, approvals, execution, and retention through company document management systems.
• Maintain accurate records regarding contract status, negotiations, approvals, and executed agreements.
• Assist project teams in understanding and complying with key contract requirements.
• Other duties as assigned.

Requirements

• High school diploma or general education degree (GED) required.
• Associates or Bachelor's degree in Business, Construction Management, Legal Studies, Paralegal Studies, Risk Management, or a related field preferred.
• Relevant professional experience may be substituted for formal education.
• Three or more years of experience in contract administration, contract management, project administration, construction administration, paralegal work, risk management, or a similar role is preferred.
• Proficient with Microsoft Office Suite, project management software, electronic document management systems, and general internet-based applications.
• Strong organizational skills with the ability to manage multiple contracts, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills and a high degree of professionalism.
• Ability to read, understand, analyze, and communicate contract requirements and risks.
• Ability to work collaboratively with project teams, customers, subcontractors, suppliers, brokers, and legal counsel to facilitate contract review, negotiation, and execution.
• Experience reviewing and administering construction contracts, subcontracts, purchase orders, or similar commercial agreements preferred.

Benefits

• Salary range for this position is $75,000-$100,000 annually.
• Opportunity for a discretionary year-end bonus.
• 401k with a 40% employer match (up to federal limit.)
• Please find more information on our compensation package here.
• https://ecpowerslife.com/wp-content/uploads/2026/02/EC-Benefit-Summary-Applicants.pdf
• In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law.

“Know Your Rights” labor poster click the link below for additional provision under this federal mandate.
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

EC Electric participates in E-Verification. Click the below links for more information.
E-Verify Participation Poster English and Spanish
E-Verify Right to Work

Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at [e-mail].

Learn more about our company, visit our website at: www.ecpowerslife.com. CCB# 49737