Contracts Administrator

Apex Systems; Juno Beach (FL); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life

Disability

401K program

HSA (Health Savings Account)

EAP with counseling services

ESPP

Job summary

Everforth Apex is seeking a Senior Contracts Administrator to support U.S. Government Hub Gas Plant projects. The role focuses on administering prime contract obligations, ensuring performance aligns with contracts, milestones, and deliverables, in a fast-paced environment.

Remote work with onsite in Juno Beach, Florida preferred. The ideal candidate has 5–15 years in project coordination and contract administration, strong communication skills, and proficiency with Excel, Word, SharePoint, and

Qualifications

• 5–15 years of experience in project coordination and contract administration.
• Experience in fast-paced, compressed-timeline environments.
• Strong communication skills; dependable and organized.
• Proficiency with Excel, Word, SharePoint, and managing PDF schedules and contract documents.

Responsibilities

• Administer and manage all prime contract obligations under a U.S. Government contract.
• Coordinate with program offices and Government stakeholders on performance reporting, schedule submittals, and certifications.
• Serve as primary contact for contract communications.
• Maintain a contract deliverables requirements matrix (CDRM) and ensure timely submissions.
• Review and flow down Government contract clauses to the project team.
• Track RFIs, submittals, and correspondence logs.
• Lead contract modifications, change orders, and equitable adjustments.
• Participate in project schedule reviews to assess risk.
• Conduct contract closeout activities and final invoice reconciliation.
• Manage project paperwork and ensure deliverables tracked and completed.

Skills

Contract administration

Government contracting

Communication

Schedule management

RFI tracking

Education

Bachelor's degree in Engineering, Construction Management, Project Management, or related field

PMP Certification

Tools

Excel

Word

SharePoint

PDF schedules

Job description

Job Title

Senior Contracts Administrator - Federal Hub Gas Plant Projects (U.S. Government Project)

Job Number

3047374

Location

Remote (Onsite in Juno Beach, Florida preferred)

Duration

Long-term 12+ month contract with extensions that can go on for several years. Potential conversion opportunity may also be available

Role Overview

This position is for a Contract Administrator to support U.S. Government projects. The role involves administering and managing all prime contract obligations, ensuring performance aligns with contractual requirements, milestones, and deliverables. The ideal candidate will be a dependable, organized, and proactive professional with strong communication skills, comfortable operating in a fast-paced, schedule-driven environment.

Key Responsibilities

• Administer and manage all prime contract obligations under a U.S. Government contract.
• Coordinate with program offices and Government stakeholders on performance reporting, schedule submittals, and certifications.
• Serve as the primary point of contact for all contract-related correspondence and formal communications.
• Maintain a contract deliverables requirements matrix (CDRM) and ensure timely submission of all required documentation.
• Review, interpret, and flow down applicable Government contract clauses to the project team.
• Track and administer Request for Information (RFI), submittal, and correspondence logs.
• Lead the identification, preparation, pricing, and negotiation of contract modifications, change orders, and equitable adjustments.
• Participate in project schedule reviews to assess contractual risk and flag exposure.
• Conduct contract closeout activities, including final invoice reconciliation and submission of required certifications.
• Manage project paperwork such as schedules and work orders, ensuring deliverables are tracked and completed by the appropriate parties.

Required Qualifications

Experience: 5 to 15 years of experience in project coordination, including roles in contract administration. Experience and comfortability working in a fast-paced, compressed-timeline environment is required

Technical Skills

Proficiency with Excel, Word, SharePoint, and managing PDF schedules and contract documents.

Preferred Qualifications

• A background as a paralegal is considered a plus.
• A Bachelor’s Degree in Engineering, Construction Management, Project Management, or a related field.
• Project Management Professional (PMP) Certification.

Company Culture

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Benefits

• medical
• dental
• vision
• life
• disability
• other insurance plans
• optional layer of financial protection
• ESPP (employee stock purchase program)
• 401K program
• HSA (Health Savings Account on the HDHP plan)
• SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions
• corporate discount savings program
• other discounts
• on-demand training program
• certification prep
• library of technical and leadership courses/books/seminars
• certification discounts
• other perks to associations including CompTIA and IIBA
• dedicated customer service team for Consultants
• certified Career Coach

Equal Opportunity Employment

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

ADA Accommodations

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.