Contracts Administrator

Apex Systems; Atlanta (GA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

ESPP (employee stock purchase)

401K program with company match

Health Savings Account (HSA)

Employee Assistance Program (EAP)

Job summary

Everforth Apex Systems seeks a skilled sourcing and contracting professional to support daily procurement activities, from RFI/RFP through contract closeout. The role requires strategic thinking, stakeholder management, and strong contract language expertise.

You will lead multiple active projects, develop risk-aware sourcing strategies, and partner with legal, risk, and finance to resolve contractor issues while improving terms and reducing costs.

Qualifications

• Bachelor's degree required.
• BS in Business, Management, Finance, or Law preferred.
• Formal education in contract language and law highly preferred.
• Contract law and drafting terms and conditions are required.
• Legal and commercial negotiation skills are required.

Responsibilities

• Engage with internal partners, suppliers, peers, and supervisor.
• Support sourcing and contracting activities from RFI/RFP to contract closeout.
• Lead sourcing projects and implement strategic procurement programs.
• Communicate effectively with Management at multiple levels.
• Develop sourcing strategy for low to high risk services and manage ~20–25 active projects.
• Manage vendor relationships to reduce costs and improve terms.
• Work cross-functionally to streamline processes.
• Ensure risk is properly controlled and mitigated.
• Become SME on client procurement policies and contract provisions.

Skills

Contract law

Negotiation

Self-motivation

Customer relations

Analytical skills

Strategic thinking

Cross-functional teamwork

Organization

Education

Bachelor's degree

BS in Business/Management/Finance/Law

Contract language & law education

Job description

Job Summary

This position will provide daily contracting and sourcing support (request for proposal, negotiations, contract development, risk mitigation, tracking, analysis) to meet the acquisition needs for services and materials.

Job Responsibilities

• Proactive and continuous engagement and communication with internal business partners, suppliers, peers, and supervisor.
• Duties will include the daily support of all sourcing & contracting activities "from cradle to grave", including advising customers on Request for Information (RFI) and Request for Proposal (RFP) preparation, lead pre-bid meetings, review of offers upon receipt from bidders, cost & price analysis, negotiations, risk assessment, preparing contract documents and agreements; assists in contract administration, incorporation of changes, expediting & follow-up, disposition of claims, and contract closeout.
• Duties will require leading sourcing projects, assisting in developing and implementing strategic programs for the procurement of Equipment and Services.
• Expectations include outstanding oral and written communications with ability to excel in high-level communications with Management at multiple levels.
• Develop the sourcing strategy for low to high risk services. A typical agent will support ~(20 - 25) active projects concurrently with defined turnaround parameters (Target Days) for all contract related documents (RFPs, Master Agreements, Non-Disclosure, Amendments, Statements of Work, etc.) throughout the year.
• Manage relationships with the company’s vendors and ensure efficient and transparent contracting and negotiation process to reduce costs, improve commercial terms and reduce duplication of efforts.
• Work cross functionally to improve and streamline processes.
• Ensure that overall risk is properly controlled and mitigated.
• Develop a detailed knowledge of the client’s procurement policies/procedures and have the capability to become a Subject Matter Expert (SME).
• Expected to build and maintain a detailed knowledge and understanding of essential legal provisions, contract common law, contract formation issues, data security issues, remedies, liquidated damages, litigation avoidance, and dispute resolution.
• Ensure all required terms and conditions are included in procurement documents and work with legal, risk management and financial services (accounting) to resolve contractor exceptions and issues in a timely manner.
• Draft contract language, including special conditions for complex, non-standard purchases.
• Identify and evaluate new sources of supply, domestic and globally, when necessary to meet customer needs, including performing market research and analysis.
• Build and maintain a fundamental to proficient knowledge of our contracting systems utilized in daily support.
• Conflict Resolution, the ability to engage and fix identified issues.
• Maintain the primary interface with contractors in an ethical and respectful manner while protecting the company's interests.

Job Qualifications

Education & Experience

• Bachelor's degree required
• BS in Business, Management, Finance, or Law is preferred
• Formal education in contract language and law is highly preferred

Knowledge, Skills & Abilities

• Contract law and drafting of terms and conditions (required)
• Legal and commercial negotiation skills (required)
• Self-motivated and ability to work with minimal supervision
• Customer focused with ability to build and maintain relationships with internal customers, suppliers, contractors and other key stakeholders
• Effectively handle tight deadlines, large workloads, and multiple projects with positive enthusiasm
• Superior written and oral communication, to successfully negotiate contract terms and write such contracts in a clear, logical and concise manner
• Candidate must have effective influencing and consensus-building skills
• Strategic focus on problem-solving
• Excellent organizational skills are required to plan and manage assigned workload and customer expectations effectively to meet internal business unit requirements
• Ability to think strategically and apply broad seasoned judgment to decisions
• Analytical and interpersonal skills
• Ability to effectively work and participate in cross-functional and cross-company teams at all levels in the organization to ensure buy-in by multiple companies when working on system projects

Benefits Overview

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.
• You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road Suite 200 Glen Allen, Virginia 23060