Contracts Administrator

Ledcor; Georgetown (TX); Remote; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Contracts Administrator to join their dynamic team. In this role, you'll be pivotal in managing contracts, onboarding subcontractors, and ensuring compliance with insurance documentation. With the flexibility of remote work, you will thrive in a supportive environment that values your contributions. This position offers the chance to grow your career while being part of a respected organization recognized for its commitment to diversity and inclusion. If you're ready to take on meaningful challenges and enhance your skills, this opportunity is perfect for you.

Benefits

Remote Work Flexibility

Competitive Total Rewards Package

Opportunities for Skill Development

Diversity and Inclusion Initiatives

Qualifications

• Minimum two years of experience in administrative support with contracts.
• Strong verbal and written communication skills are essential.

Responsibilities

• Administers subcontractor onboarding processes and coordinates with stakeholders.
• Drafts and prepares templated subcontracts and NDAs.

Skills

Verbal Communication

Written Communication

Organizational Skills

Confidentiality Management

Education

2+ years in administrative support role

Tools

Microsoft Word

Salesforce

Adobe Programs

Microsoft Excel

SharePoint

Job description

As a Contracts Administrator, you'll play a crucial role in ensuring smooth and efficient contract management operations. In this position, you'll be the backbone of the team, handling vital tasks such as onboarding subcontractors, drafting and revising subcontracts, work orders, leases, and NDAs. You'll also dive into reviewing insurance certificates and organizing records and databases, making sure everything runs seamlessly.

This role is perfect for someone detail-oriented, ready to grow, and eager to take on meaningful challenges while enjoying the flexibility and convenience of remote work. Join us at Ledcor to kickstart your career in a dynamic and supportive environment—right from your own workspace!

Essential Responsibilities:

• Administers subcontractor onboarding processes and coordinates with other internal stakeholders and groups which form part of this process
• Supports with the maintenance of subcontract databases, including uploading executed documents and tagging them with the appropriate data points
• Drafts and prepares templated subcontracts, work orders, amending agreements for internal approvals and execution
• Reviews and tracks subcontractor onboarding documents, including insurance documentation, to ensure completeness and compliance with contractual requirements
• Uploads and logs executed client contracts as provided by Operation Teams
• Generates quarterly reports of client contracts approaching expiration and distributes these reports to applicable internal teams to action
• Drafts templated NDAs as requested by Operations and coordinates electronic signatures
• Drafts templated commercial leases and coordinates electronic signatures
• Assists in reviewing quarterly Subcontractor Paid report to verify subcontractor compliance and notifies Project Teams of any deficiencies identified

Qualifications:

• Minimum two years of experience in an administrative support role working with contracts and/or certificates of insurance (construction, architectural, engineering and/or commercial development industry preferred)
• Experience in electronic record management
• Ability to manage records effectively and maintain strict confidentiality when necessary
• Strong verbal and written communication skills, including the ability to work independently and seek guidance as needed
• Excellent organizational skills and the ability to juggle multiple priorities and interruptions while meeting deadlines in a fast-paced environment
• Familiarity with Microsoft Word is required
• Knowledge of telecom construction industry an asset
• Familiarity with other Microsoft programs, Salesforce, and Adobe Programs (i.e. Excel, SharePoint, Adobe Pro, Conga) is an asset

Work Conditions:

• This position offers remote flexibility

Additional Information

Ledcor Technical Services (LTS) designs, builds, and maintains wireline or wireless networks that span North America and beyond. We are a proven leader and innovator in telecommunications network construction, maintenance, and service installation and repair.

Ledcor has been recognized as a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial well-being. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.

All applicants must be able to show proof of eligibility to work in the United States.

Ledcor participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

Link to: https://www.uscis.gov/e-verify