Contracts Administrator

JLL; Charlotte (NC); On-site; USD 40,000 - 43,000; Full time

Job summary

JLL in Charlotte, NC is seeking a Contracts Administrator to ensure procurement, risk and contract compliance with a focus on the document management of supplier contracts. The role includes maintaining contract and supplier files, handling COI/insurance documentation, and supporting data entry via procurement platforms.

The candidate will coordinate with suppliers and operations teams, manage transitions for service providers, and assist with supplier onboarding due diligence and compliance

Qualifications

• Requires strong written and oral communication skills.
• Organizational skills with strong analytical ability.
• Proficiency in MS Office and data management tools.
• Bachelor’s degree or equivalent experience in business, purchasing, or supply chain.

Responsibilities

• Administer and maintain contract and supplier files to ensure compliance with JLL and client requirements; manage certificates of insurance and amendments.
• Support data entry/management via Sourcing & Procurement technology platform and ensure data integrity in contract databases.
• Coordinate and communicate with suppliers and operations teams; manage transitions plans for service providers and document any contract changes.
• Assist in due diligence for supplier onboarding, including COI data and ISNetworld/Avetta administration.
• Support and resolve COI exceptions in alignment with corporate standards and account-specific requirements.

Skills

Communication skills

Interpersonal skills

Analytical ability

Education

Bachelor’s Degree in Business, Purchasing and/or Supply Chain Management

Tools

MS Office

Job description

Location: 4 days On-site at JLL Office - 650 S Tryon St Suite 600, Charlotte, NC 28202. Will consider candidates in surrounding states, willing to commute or relocate on own merit.

Contracts Administrator - What This Job Involves

This role is primarily responsible for ensuring that procurement, risk and contract compliance requirements are met and maintained with a focus on the document management of supplier contract relationships.

Administrative Functions (50%)

• Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process and provide data entry/management support via Sourcing & Procurement technology platform.
• Responsible for data integrity of contract database and other data management tools.
• Ensure required due diligence completed for supplier on-boarding, including Corrigo administration
• Administer and maintain contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.

Communication and Relationship Coordination (20%)

• Responsible for prioritization, communication, coordination and contract negotiation with suppliers and operations teams
• Manage incoming/outgoing transitions plans for service providers, communicating any contract changes.

Compliance (30%)

• Ensure compliance to sourcing and contracting policies and procedures.
• Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards or other contract changes are formally reviewed and approved by legal/risk management.
• Track all correspondence and authorizations by maintain detailed and accurate files.
• Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs
• First level of contact for COI/ISNetworld/Avetta risk management/administration questions; process COI exceptions in alignment with JLL Corporate and account-specific requirements; responsible for managing and monitoring COI data in various platforms.

• Bachelor’s Degree in Business, Purchasing and/or Supply Chain Management or equivalent experience supporting real estate, facilities services or Supply Chain Management
• Strong oral and written communication and inter-personal skills.
• Organization skills with strong analytical ability.
• Excellent PC skills, proficient in all MS applications

Salary range: $28.85-31.25/hr