Contracts Administrator

Jones Lang LaSalle Incorporated; Charlotte (NC); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Charlotte, NC is seeking a Contracts Administrator to ensure procurement, risk and contract compliance while managing supplier contract documentation.

You will support the client and JLL teams with contract process queries, maintain data integrity in contract databases, oversee supplier onboarding COI, amendments and related documents, and coordinate communications with suppliers and operations teams.

Qualifications

• Bachelor’s degree in Business, Purchasing and/or Supply Chain Management or equivalent experience.
• Strong oral and written communication and interpersonal skills.
• Excellent organization and analytical abilities.
• Proficient in MS Office applications.

Responsibilities

• Support the client and JLL teams by answering questions related to the contracts process and provide data entry/management support via sourcing platform.
• Administer and maintain contract and supplier files to ensure compliance with JLL and client requirements, including certificates of insurance and amendments.
• Coordinate communications and scheduling with suppliers and operations teams; manage transitions plans for service providers.
• Ensure compliance to sourcing and contracting policies; maintain detailed files and support COI/insurance processes.

Skills

Communication skills

Interpersonal skills

Analytical ability

MS Office

Education

Bachelor’s degree in Business or related field

Tools

MS Office Suite

Job description

Contracts Administrator - What this job involves

This role is primarily responsible for ensuring that procurement, risk and contract compliance requirements are met and maintained with a focus on the document management of supplier contract relationships.

Administrative Functions (50%)

Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process and provide data entry/management support via Sourcing & Procurement technology platform. Responsible for data integrity of contract database and other data management tools. Ensure required due diligence completed for supplier on-boarding, including Corrigo administration. Administer and maintain contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.

Communication and Relationship Coordination (20%)

Responsible for prioritization, communication, coordination and contract negotiation with suppliers and operations teams. Manage incoming/outgoing transitions plans for service providers, communicating any contract changes.

Compliance (30%)

Ensure compliance to sourcing and contracting policies and procedures. Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards or other contract changes are formally reviewed and approved by legal/risk management. Track all correspondence and authorizations by maintain detailed and accurate files. Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs. First level of contact for COI/ISNetworld/Avetta risk management/administration questions; process COI exceptions in alignment with JLL Corporate and account-specific requirements; responsible for managing and monitoring COI data in various platforms.

Sound like you? To apply you need to have:

• Bachelor’s Degree in Business, Purchasing and/or Supply Chain Management or equivalent experience supporting real estate, facilities services or Supply Chain Management
• Strong oral and written communication and inter-personal skills.
• Organization skills with strong analytical ability.
• Excellent PC skills, proficient in all MS applications.

Personalized benefits that support personal well-being and growth

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Location

4 days On-site at JLL Office - 650 S Tryon St Suite 600, Charlotte, NC 28202. Will consider candidates in surrounding states, willing to commute or relocate on own. On-site –Charlotte, NC

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Equal Opportunity Employer

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Why join us

We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL, a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.

Our Purpose

Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities see a brighter way. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.