Facilities Coordinator

JLL; Pennington (NJ); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle (JLL) seeks a Facility Coordinator at the Hopewell, NJ campus to bridge procurement, facility operations, and superb customer service. You will handle requisitions, vendor relations, and financial reporting for multiple accounts, ensuring smooth operations and client satisfaction.

You will coordinate maintenance via CMMS, support soft-service ops, manage security access and onboarding, and work with site leadership on planning and process improvements.

Qualifications

• High school diploma or equivalent with 3–5 years of experience in facility coordination, procurement, customer service, or related roles.

Responsibilities

• Manage the complete procurement cycle including requisitions, purchase orders, vendor contract development, and invoice receipt across JLL and client systems for multiple accounts.

Skills

Facility coordination

Budget management

Customer service

MS Office

Vendor management

Communication

CMMS

Tools

CMMS

Job description

Facility Coordinator - JLL

As a Facility Coordinator at our Hopewell, NJ campus, you will serve as a vital link between procurement operations, facility management, and exceptional customer service delivery. Supporting multiple accounts within a dynamic campus environment, you will take ownership of the complete procurement lifecycle—from requisition management and vendor relationships to budget tracking and financial reporting. This role combines strategic purchasing expertise with hands‑on facility coordination, where your organizational skills and customer‑focused approach will ensure seamless operations and client satisfaction.

What your day‑to‑day will look like:

• Manage the complete procurement cycle including requisitions, purchase orders, vendor contract development, and invoice receipt across JLL and client systems for multiple accounts.
• Monitor and track budgets, provide financial reporting, and ensure cost‑effective spend management aligned with site objectives and client expectations.
• Serve as the primary interface with clients, visitors, and guests, delivering responsive, professional customer service while resolving spontaneous situations with creativity and diplomacy.
• Utilize CMMS systems to coordinate, schedule, and dispatch maintenance activities to technical staff, vendors, and service providers, ensuring timely completion with minimal disruption.
• Support soft‑service coordination including janitorial, pest control, waste management, uniforms, vending, and conference‑room services to maintain optimal facility operations.
• Manage site security access and badge management programs, assist with employee onboarding, and ensure building pantries and supply inventories are maintained daily.
• Collaborate with site leadership on tactical planning, audit support, account reporting, and continuous process improvement initiatives to enhance client satisfaction and service delivery.

Required Qualifications:

• High school diploma or equivalent with 3–5 years of experience in facility coordination, procurement, customer service, or related operational support roles.
• Financial acumen with demonstrated ability to manage budgets, track expenditures, and provide accurate financial reporting for projects and operations.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and ability to learn facility management software systems quickly.
• Excellent interpersonal and customer service skills with ability to interact professionally with diverse stakeholders including clients, vendors, and internal teams.
• Strong organizational and analytical capabilities with proven ability to multi‑task, prioritize competing demands, and work independently in a dynamic environment.
• Exceptional verbal and written communication skills with attention to detail and commitment to delivering quality results.
• Team‑player mentality with collaborative approach to problem‑solving and ability to function effectively under pressure.

Preferred Qualifications:

• Experience in facility management, corporate real estate, or campus operations environment.
• Familiarity with CMMS (Computerized Maintenance Management Systems) or work‑order management platforms.
• Knowledge of procurement processes, vendor management, and contract administration.
• Background in budget management, purchase order systems, and financial tracking.
• Experience supporting soft‑services coordination (janitorial, waste management, vending operations).

Location: Hopewell, NJ

Work Shift: 7:00 a.m. to 3:30 p.m., Monday to Friday

Salary: $28.84 – $31.25 per hour

Paid Annual Salary Estimate: $60,000.00 – $65,000.00 USD per year

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Personalized Benefits:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Employment Opportunity

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process—including the online application and/or overall selection process—you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until a candidate is identified.