Contract Studio Administrative Assistant

Easy Recruiter; Elgin (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

A dynamic recruiting company is seeking a Contract Studio Administrative Assistant in Elgin, Illinois. The ideal candidate is detail-oriented with strong coordination skills and a proven ability to provide administrative support in a fast-paced environment. Responsibilities include coordinating onboarding of new employees, organizing meetings, and maintaining office supplies. This full-time position requires flexibility in work hours and proficiency in Microsoft applications. A positive work ethic and discretion are essential due to the confidential nature of some tasks.

Qualifications

• Experience in a fast-paced environment is necessary.
• Proficiency in Microsoft Outlook and Office.
• Able to lift up to 40 pounds occasionally.
• Able to lift on occasions up to 40 pounds.
• Strong work ethic.
• Attention to detail and accuracy.
• Flexibility and adaptability, reliability, punctuality.
• Discretion (this role may involve dealing with confidential information).

Responsibilities

• Coordinate onboarding of new employees.
• Maintain the Swag Room and track stock.
• Organize and schedule meetings and appointments.
• Act as a go-to person for employee questions.
• Order snacks and maintain kitchen cleanliness.
• Purchase and stock snacks for kitchens, order food and beverages for meetings and events.
• Maintain kitchen cleanliness, conference rooms, and stock supplies.
• Ship and distribute company mail and packages.
• Assist various teams with special projects throughout the studio.

Skills

Strong work ethic

Attention to detail

Flexibility and adaptability

Thorough knowledge of Microsoft applications

Demonstrated work experience in a fast-paced environment

Attention to detail

Reliability & punctuality

Discretion/confidentiality

Tools

Microsoft Office Suite

Microsoft Outlook

Job description

About the job Contract Studio Administrative Assistant

We are looking for a mature individual with high energy, excellent coordination skills and a pro‑active nature who can anticipate superbly. In this role, you’ll assist in keeping Bungie operating smoothly. You will provide an effective administrative support service for our team, while ensuring confidentiality at all times. If you are process‑oriented, have a keen eye for detail, and enjoy connecting with employees regularly, this is the position for you.

Estimated Duration: 12 Months

• This position is full time in our Bellevue office and we currently require all employees onsite to be fully vaccinated.

Responsibilities

• Aid in coordinating fulfillment of onboarding new employees, deploying equipment and new hire swag.
• Aid in the upkeep of the Swag Room including tracking available stock and coordinating with appropriate team members.
• Organize, schedule, take notes, and track tasks for meetings and appointments.
• Act as a go‑to person for employee questions/concerns, answer when appropriate, or direct to correct person or department when necessary.
• Coordinate departmental onsite and offsite meetings.
• Purchase and stock snacks for kitchens, order food and beverages for meetings and events.
• Upkeep kitchen cleanliness, maintain conference and meeting rooms, stocking supplies stations, keeping rooms clean and organized.
• Ship and distribute company mail and packages.
• Assist various teams with special projects throughout the studio.

Required Skills

• Demonstrated work experience in a fast‑paced environment.
• Thorough knowledge of Microsoft applications, especially Outlook and Office.
• Flexible work schedule to accommodate overtime, including nights and weekends, as needed.
• Able to lift on occasions up to 40 pounds.
• Strong work ethic.
• Attention to detail and accuracy.
• Flexibility and adaptability, reliability, punctuality.
• Discretion (this role may involve dealing with confidential information).