Operations Coordinator

Experis Technology Group; Irvine (CA); Híbrido; USD 39.000 - 51.000; Jornada completa

Descripción de la vacante

Experis Technology Group is seeking an operations coordinator to join a fast-paced studio environment. You will coordinate projects across teams, assist with onboarding/offboarding, manage data and events, and support process improvements from our HQ onsite in Irvine.

The role requires strong communication, organization, and attention to detail, with hands-on involvement in invoicing, inventory, and cross-department initiatives.

Formación

• 2-5 years of experience coordinating projects in a corporate environment.
• Solid understanding of project management fundamentals (scheduling, tracking, reporting).
• Experience with Microsoft Word, Excel, Outlook.
• Experience with project management tools Jira, Confluence, Monday.com.
• Organized with strong attention to detail.
• Strong communication and cross-functional collaboration.

Responsabilidades

• Assist with onboarding and offboarding processes.
• Organize and maintain team data and documentation.
• Plan and coordinate events and team initiatives.
• Manage process improvements and operational workflows.
• Coordinate invoicing, inventory management, and related tasks.
• Provide on-site support at the HQ and collaborate across departments.

Conocimientos

Project coordination

Communication

Organization

Attention to detail

MS Word

MS Excel

MS Outlook

Jira

Confluence

Monday.com

Event coordination

Documentation

Reporting

Herramientas

Jira

Confluence

Monday.com

Descripción del empleo

Our World: Great Games Start with Great People

The Role: The operations coordinator will be joining a fast-paced team helping to coordinate projects across the team and working cross-functionally.

Soft skills such as strong communication skills, strong organization skills, and attention to detail are necessary to be successful in this role.

This person will assist with onboarding, offboarding, organization of team data, event planning, process management, coordination of team initiatives, invoice processing, inventory management, and other tasks, on site at our HQ location. They will get to be involved with nearly every area of the studio’s business and need to be able to work quickly and accurately to meet the needs of our team across the different projects that we touch.

They will need to be organized and understand how to tailor the right type of communication and skill sets to different situations to find the best solutions to different types of problems. Critical thinking is a must, as operations handles a variety of unique situations.

They should be resourceful, self-motivated, and committed to delivering excellent, reliable results. They should be open-minded, flexible, collaborative, and possesses strong emotional intelligence.

Hourly pay $28-$36.90/hr

Player Profile

• 2-5 of experience coordinating projects in a corporate environment ideal
• General understanding of project management fundamentals (e.g. scheduling, tracking, reporting)
• Project Coordination: Ability to plan, execute, and assist within operational projects effectively
• Process Improvement: able to identify inefficiencies and optimize processes at basic level or participate in such processes as a team
• Experience with Microsoft Word, Excel, Outlook
• Experience with a variety of project management tools (Jira, Confluence, Monday)
• Organized with a strong attention to detail
• Participating in on-site resource allocation, set up for events, and in person support for our studio team members
• Documentation and Process Mapping: Ability to maintain accurate documentation
• Ability to consistently deliver well-organized, concise updates and reports as needed
• Good enough isn’t; a passionate advocate for excellence
• Positive attitude and collaborative in nature

Soft skills are a must, especially:

• Proactive & action-oriented; responds quickly to challenges, takes initiative and owns their work and outcomes
• Allocates own tasks and responsibilities to ensure deadlines are met
• Detail oriented, understands how to prioritize tasks and account for small and large details alike
• Critical thinking necessary – must be able to problem solve and understand needed next steps
• Problem-Solving – able to quickly analyze and resolve operational challenges
• EQ and ability to self-regulate and work under pressure
• Can influence without authority
• Maintains high standards
• Excellent verbal and written communication skills – communicates in a clear, concise, and professional manner
• Time management – can prioritize tasks effectively to meet needed deadlines, balancing competing priorities & spends time on what’s most important
• Adaptable – adjusts to changes in workflow, systems, company needs, or problems as needed
• Collaborative - earns trust & respect of peers; is viewed as a team player; works effectively across departments, building strong relationships across the organization

Bonus XP

• Knowledge of specific project management methodologies such as Waterfall, Agile, etc.
• Active video game player across a variety of genres, especially Mobile

Onsite/hybrid

Onsite days are currently Monday-Thursday and Friday is remote. Team will match the onsite days if they shift, so if schedule shifts to Tuesday-Thursday then that would be the new requirement.

Possibility for extension