Administrative Assistant

JLeww Productions; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

JLeww Productions in Houston, TX seeks an organized Operations Assistant to support day-to-day studio activities, scheduling, correspondence, and client coordination. You will help keep our systems tidy and aligned with the workflows we build for clients.

Ideal candidates excel at calendar management, email triage, document formatting, and basic bookkeeping handoffs, with strong writing and independent work ethic. Experience with Google Workspace or Microsoft 365 is a plus.

Qualifications

• Strong organizational skills and clear written communication.
• Ability to work independently and manage competing priorities.
• Experience with productivity tools and modern software.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for the founder and client engagements.
• Handle correspondence — email triage, follow-ups, and first-touch responses to inquiries.
• Maintain client records, project documentation, and internal knowledge systems.
• Prepare and format documents, proposals, and presentation materials.
• Coordinate invoicing, expense tracking, and basic bookkeeping handoffs.
• Support event, session, and production logistics as needed.

Skills

Organization

Written communication

Independence

Prioritization

Tools

Google Workspace

Microsoft 365

Job description

Support the day-to-day operations of a growing creative systems studio — scheduling, correspondence, client coordination, and keeping our own systems as organized as the ones we build for clients.

What you'll do

• Manage calendars, scheduling, and meeting coordination for the founder and client engagements
• Handle correspondence — email triage, follow-ups, and first-touch responses to inquiries
• Maintain client records, project documentation, and internal knowledge systems
• Prepare and format documents, proposals, and presentation materials
• Coordinate invoicing, expense tracking, and basic bookkeeping handoffs
• Support event, session, and production logistics as needed

What you'll bring

• Exceptional organization and written communication
• Comfort working independently and managing competing priorities
• Proficiency with Google Workspace or Microsoft 365 and modern productivity tools
• Discretion with confidential client and business information

Nice to have

• Experience with project-management or CRM tools (Notion, Airtable, HubSpot, or similar)
• Familiarity with creative, nonprofit, or service-based organizations
• An eye for tidy documents and consistent formatting