Contract Administrator II

Texas Southern University; Houston (TX); On-site; USD 75,000 - 95,000; Full time

Job summary

Texas Southern University is seeking a Contract Administrator II to review and coordinate university contracts, ensuring execution in line with state and university guidelines. The role coordinates with procurement, legal, and department staff to maintain compliance and timely processing of contracts.

The position requires a bachelor’s degree in business administration, finance, or related field, plus relevant contract experience.

Qualifications

• Knowledge of contract negotiation, development and management methods
• Knowledge of contract writing and specifications
• Knowledge of applicable laws, rules, and regulations
• Ability to multitask and work cooperatively with others

Responsibilities

• Confers with procurement staff, legal staff and management on various legal matters; inspects, prepares, reviews and edits contracts in compliance with certification requirements, laws, regulations, policies, and procedures
• Performs daily contract office processing requirements to ensure efficiency and accuracy, in accordance with University, Federal and State guidelines
• Coordinates reviews by the Office of General Counsel (OGC) if required
• Follows contract from origination to full execution, including purchasing if required
• Coordinates with department contract administrators to ensure proper submission of contract-related requisitions, when applicable
• Communicates with department personnel, vendors to address and resolve procurement and contract issues
• May conduct training on complex contracting issues
• Participates in the development, writing, revision and/or preparation of highly complex contracts, amendments, subcontracts, procedures, forms, related documents and provisions, financial/statistical graphs and reports
• Maintains, updates, and compiles detailed data, reports, summaries, files, records, logs statistics or specific contracts including procurement documents and revisions
• Researches complex state and federal statutes, Department policies and previous contracts
• Adheres to management controls and oversight procedures
• Ensures compliance with laws, regulations, policies and procedures pertaining to functional area
• Facilitates the operations and activities of monitoring contract performance, including assisting in developing and tracking key metrics
• Facilitates analysis, assists in the interpretation of legislation, statutes, federal regulations and implements the development of policies and procedures to ensure compliance with Department and governmental regulations
• May process departmental purchase requisitions, as assigned
• Performs other job-related duties as assigned

Skills

Contract negotiation

Contract writing

Regulatory knowledge

Communication

Education

Bachelor’s degree in business administration, finance, or related discipline

Job description

Please see Special Instructions for more details.

Communication Guidelines for Status Updates

To help our team work efficiently and provide timely service to everyone, we kindly ask that candidates refrain from calling the department for routine status updates regarding requests, applications, or ongoing matters.

Our team processes inquiries, we do not hire for them. Only the hiring department hires and reviews candidates in the order they are received. Frequent status calls may delay response times by reducing the time available to complete pending work.

If additional information or documentation is required, a member of the hiring team will contact you directly. If you are chosen for the position, you will be notified through the appropriate communication channel.

We appreciate your patience and cooperation as we work to serve all employees fairly and efficiently.

Thank you for your understanding and support

Title Information

Security Sensitive Position?

Security Sensitive Position? Yes

Hours of Work

Hours of Work 8:00 AM - 5:00 PM M-F

Position Information

Posting Number

Posting Number TSU203793

Official TSU Title Contract Administrator II

Grant Title n/a

Job Description Summary / TWC Summary

The Contract Administrator II, under supervion, performs required reviews on simple to complex University contracts and coordinates with stakeholders to ensure timely execution. Performs daily contract office processing requirements to ensure efficiency and accuracy, in accordance with University and State guidelines. May process contract-related purchase requisitions, as assigned. Serves as a point of contact for contracts and related issues.

• Confers with procurement staff, legal staff and management on various legal matters; inspects prepares, reviews and edits contracts in compliance with certification requirements, laws, regulations, policies, and procedures.
• Performs daily contract office processing requirements to ensure efficiency and accuracy, in accordance with University, Federal and State guidelines.
• Coordinates reviews by the Office of General Counsel ( OGC ) if required.
• Follows contract from origination to full execution, including purchasing if required.
• Coordinates with department contract administators to ensure proper submission of contract-related requisitions, when applicable, effective contract monitoring and close-out as assigned.
• Communicates with department personnel, vendors to address and resolve procurement and contract issues.
• May conduct training on complex contracting issues,
• Participates in the development, writing, revision and/or preparation of highly complex contracts, amendments, subcontracts, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Maintenances, updates, and compiles detailed data, reports, summaries, files, records, logs statistics or specific contracts including procurement documents and revisions
• Researches complex state and federal statutes, Department policies and previous contracts.
• Adheres to management controls and oversight procedures.
• Ensures compliance with laws, regulations, policies and procedures pertaining to functional area.
• Facilitates the operations and activities of monitoring contract performance, including assisting in developing and tracking key metrics.
• Facilitates analysis, assists in the interpretation of legislation, statutes, federal regulations and implements the development of policies and procedures to ensure compliance with Department and governmental regulations.
• May process departmental purchase requisitions, as assigned.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

Hiring Range $74,879.81-$95,471.75

Education

Required:

• Bachelor’s degree in business administration, finance, or related discipline.

Required Licensing/Certification

• Valid driver’s license. This position may require driving a state vehicle.
• Certified Texas Contract Developer ( CTCD ) and/or Certified TX Contract Manager ( CTCM ) or ability to obtain an applicable certification within a timeframe established by the University.

Knowledge, Skills, and Abilities

Knowledge of:

• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Legal terminology
• Knowledge of word processing and spreadsheet applications.
• Must possess technical writing and editing skills which include contractual language and procedures
• Ability to multitask and work cooperatively with others.
• Effective written and oral communication skills.
• E-procurement or Contract Lifecycle Management ( CLM ) systems.

Skill in:

• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions.
• Prioritizing and organizing work assignments.
• Developing and giving presentations.
• Using computers, applicable programs, applications, and systems.
• Adherence to policies, procedures, and technical information.
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional areas.
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Analyzing and organizing business and technical data
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

Ability to:

• Work independently.
• Use Banner or similar database.
• Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

Work Experience

Required:

• Two (2) years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part-time equivalent).
• Relevant experience may be substituted for education on a year per year basis.

Working/Environmental Conditions

Limited standing and/or walking.

Using or carrying equipment.

Stoop, bend or lift.

May require routine travel.

Position End Date (if temporary)

UA EEO Statement It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.
Manual of Administrative Policies and Procedures

Open Until Filled (overrides close field)

Open Until Filled (overrides close field) No

Special Instructions to Applicants

Special Instructions to Applicants Open to all applicants.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in business administration, finance…?
  • Yes
  • No
• * Do you have two (2) years…? (Experience can be satisfied by full time ...?
  • Yes
  • No