Contract Administrator I

Texas Southern University; Houston (TX); On-site; USD 59,442 - 75,788; Full time

Job summary

Texas Southern University seeks a Contract Administrator I to oversee policy and administration of complex contracts, ensuring compliance with applicable laws and university policies. The role involves working with procurement, legal staff and management, plus training contract staff and advising on negotiations.

The position requires a Bachelor’s degree in business/finance, six years of related experience, a Texas Contract Manager certification, and a valid driver’s license for state vehicle

Qualifications

• Bachelor’s degree in business administration, finance, or related discipline.
• Six (6) years of contract administration, contract management or related experience.
• Valid driver’s license and ability to drive a state vehicle.
• Cert TX Contract Mgr (CTCM) license.

Responsibilities

• Oversee and manage policy for complex contract duties for large scope and high-dollar contracts.
• Negotiate and advise on negotiations; ensure compliance with policy, law and contracting practices.
• Develop procurement documents, change orders, work orders, agreements, time extensions and acceptances.
• Monitor progress, expenditures, allocations and inspect final results for contracts.
• Coordinate training for new contract staff and provide advanced technical assistance.
• Ensure contract documents are maintained and compliant with laws and regulations.
• Oversee contract performance monitoring and develop key metrics.

Job description

Official TSU Title: Contract Administrator I

Oversee and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Responsibilities

• Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
• Develops short and long-term strategies and goals for the administration of assigned contracts.
• Develops, writes, revises and/or prepares procurement documents, change orders, work orders, agreements, time extensions and acceptance testing.
• May conduct training on complex contracting issues of statewide significance.
• Oversees and provides advanced technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
• Oversees contract documents and ensures management understands and authorizes contract terms involving multiple statewide contracting programs.
• Oversees development, writing, revision and/or preparation of highly complex contracts, amendments, subcontracts, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Oversees maintenance, updating, and compilation of detailed data, reports, summaries, files, records, logs statistics or specific contracts including procurement documents and revisions; oversees writing of routine and unique correspondence.
• Researches complex state and federal statutes and opinions, Department policies and previous contracts.
• Develops and implements management controls and oversight procedures.
• Ensures compliance with laws, regulations, policies and procedures pertaining to functional area.
• Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics.
• Coordinates the training of new professional and/or technical contract staff.
• Facilitates analysis, oversees interpretation of legislation, statutes, federal regulations and implements the development of policies and procedures to ensure compliance with Department and governmental regulations.

Full-Time Equivalent (FTE)

1.0

Hiring Range

$59,442.00 - $75,788.56

Hours of Work

8:00 AM - 5:00 PM M-F

Security Sensitive Position?

Yes

Education

Bachelor’s degree in business administration, finance, or a related discipline. Relevant experience may be substituted for education on a year per year basis.

Required Licensing/Certification

• Valid driver’s license. This position requires driving a state vehicle.
• Cert TX Contract Mgr (CTCM)

Knowledge, Skills, and Abilities

Knowledge of:

• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Legal terminology

Skill in:

• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions.
• Prioritizing and organizing work assignments.
• Developing and giving presentations.
• Using computers, applicable programs, applications, and systems.
• Developing, interpreting, and implementing policies, procedures, and technical information.
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area.
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Analyzing and organizing business and technical data
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

Ability to:

• Work independently.
• Use Banner or similar data base.

Work Experience

• Six (6) years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
• Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

Working/Environmental Conditions

• Limited standing and/or walking.
• Using or carrying equipment.
• Stoop, bend or lift.
• May require routine travel.

Equal Opportunity Employer Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act. Manual of Administrative Policies and Procedures