Contract Specialist

Dexian; Town of Florida (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Dexian seeks an experienced contracts professional to join its Purchasing Department in New York. This hands-on role oversees contract lifecycle, negotiates with vendors, and coordinates with Legal, Accounting, IT, Risk Management, and end-user departments to ensure timely, compliant agreements.

The successful candidate will lead contract administration, mentor staff, manage high-value contracts, and drive process improvements.

Qualifications

• Bachelor's degree in Business Administration, Business Management, Public Administration, Finance, or a related field.
• 3-5+ years of progressive experience in contract administration, contract management, procurement, or a related contracts-focused role.
• Experience negotiating, reviewing, and administering contracts from initiation through execution.
• Strong understanding of contract compliance, risk mitigation, and vendor management.
• Experience collaborating with multiple departments and business stakeholders.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Valid Florida Driver's License.

Responsibilities

• Oversee and coordinate the full lifecycle of contract review, approval, negotiation, execution, and administration
• Facilitate contract workflow across Purchasing, Legal, Accounting, Risk Management, IT, and end-user departments
• Review contracts and agreements for compliance with organizational policies, procedures, and regulatory requirements
• Partner directly with vendors and suppliers to negotiate contract terms and resolve contract-related issues
• Identify, escalate, and help mitigate contract compliance risks
• Support and mentor contract staff while assisting with daily operational priorities
• Manage complex, high-value, and strategic contracts while maintaining involvement in day-to-day contract activities
• Build strong relationships with internal stakeholders and external vendors
• Maintain accurate contract documentation and utilize contract tracking systems to monitor contract status and key milestones
• Support continuous process improvements within the contracting and procurement functions
• Travel occasionally as business needs require

Skills

Contract negotiation

Vendor management

Cross-functional collaboration

Contract administration

Risk mitigation

Leadership

Communication skills

Organizational skills

Regulatory compliance

Education

Bachelor's degree in Business Administration / related field

Master's degree (preferred)

Tools

Lawson ERP

MS Office

Adobe Acrobat

Job description

Our client is seeking an experienced contracts professional to join their Purchasing Department and serve as a key member of the contracts function. This role combines contract administration, vendor management, compliance oversight, and team leadership responsibilities. The ideal candidate will be a hands-on professional who can manage complex contracts, collaborate across departments, and support the continued growth and effectiveness of the contracts team.

Key Responsibilities:

• Oversee and coordinate the full lifecycle of contract review, approval, negotiation, execution, and administration
• Facilitate contract workflow across Purchasing, Legal, Accounting, Risk Management, IT, and end-user departments
• Review contracts and agreements for compliance with organizational policies, procedures, and regulatory requirements
• Partner directly with vendors and suppliers to negotiate contract terms and resolve contract-related issues
• Identify, **escalate**, and help mitigate contract compliance risks
• Support and mentor contract staff while assisting with daily operational priorities
• Manage complex, high-value, and strategic contracts while maintaining involvement in day-to-day contract activities
• Build strong relationships with internal stakeholders and external vendors
• Maintain accurate contract documentation and utilize contract tracking systems to monitor contract status and key milestones
• Support continuous process improvements within the contracting and procurement functions
• Travel occasionally as business needs require

Required Qualifications:

• Bachelor's degree in Business Administration, Business Management, Public Administration, Finance, or a related field
• 3-5+ years of progressive experience in contract administration, contract management, procurement, or a related contracts-focused role
• Experience negotiating, reviewing, and administering contracts from initiation through execution
• Strong understanding of contract compliance, risk mitigation, and vendor management
• Experience collaborating with multiple departments and business stakeholders
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Valid Florida Driver's License

Preferred Qualifications:

• Experience in government, public sector, construction, or highly regulated environments
• Previous supervisory, lead, or team leadership experience
• Master's degree in a related field
• Experience with Lawson ERP
• Experience with contract management and tracking systems
• Advanced Microsoft Office and Adobe Acrobat proficiency

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.