Recruiting Operations Manager

Applied Intuition; United States; On-site; USD 140,000 - 200,000; Full time

Benefits offered by this job

Health Insurance

Fitness Stipend

401(k) Match

Learning Stipend

Parental leave

Catered lunch

Job summary

Applied Intuition in the United States seeks a Recruiting Operations leader to own day-to-day systems, including Ashby and ModernLoop, and to scale recruiting operations as we grow.

You will manage the recruiting coordination team, ensure data hygiene across systems, and partner with People Operations on offers and background checks, delivering a consistent, high-quality candidate experience in a fast-paced, public company environment.

Qualifications

• Experience leading recruiting operations in fast-growing environments.
• Proven ability to build repeatable processes and document them clearly.
• Experience maintaining data hygiene across recruiting systems and reports.
• Experience with Ashby and ModernLoop specifically.
• Experience working with Workday and Google Workspace.
• Experience in publicly traded companies with SOX considerations is a plus.

Responsibilities

• Own the strategy around day-to-day operation of recruiting systems (Ashby, ModernLoop) and scheduling tooling.
• Manage recruiting coordination team's performance and interview logistics to ensure a high-quality experience.
• Develop operational strategies for scaling recruiting in a fast-paced organization and document repeatable processes.
• Ensure data hygiene across systems and reliable reporting inputs for People team.
• Build processes with eye toward future SOX compliance and auditability.
• Partner with People Operations on offers and background checks for clean handoffs.
• Lead, develop, and mentor recruiting coordinators and ops specialists to high standards.

Skills

People management

Recruiting operations

Data hygiene

Process documentation

SOX compliance

Stakeholder collaboration

Interview logistics

Team leadership

Education

Bachelor's degree

5+ years recruiting operations experience

Tools

Ashby ATS

ModernLoop

Workday

Google Workspace

Job description

• Own the strategy around the day-to-day operation of our recruiting systems, including the ATS (Ashby) and scheduling/coordination tooling (ModernLoop)
• Manage the recruiting coordination team’s performance; scheduling, candidate communications, interview logistics ensuring a consistent, high-quality candidate and interviewer experience
• Build operational strategies for recruiting that hold up in a fast-paced, scaling organization, then translate strategy into documented, repeatable processes
• Own data hygiene across recruiting systems — clean requisition data, accurate candidate and pipeline records, and consistent reporting inputs the broader People team can rely on
• Build and document processes with an eye toward future SOX compliance, applying the rigor and auditability expected of a publicly traded company even before it’s required
• Work as a close partner to People Operations on shared responsibilities, including offer letter management and background checks, ensuring clean handoffs and no dropped details between teams
• Lead, manage, and develop a team of recruiting coordinators, recruiting operations specialists, and recruiting systems members to the standard for operational excellence and consistency across the function

Benefits

• Health Insurance: Applied covers 100% of the cost and offers medical, dental, vision, and life insurance
• Fitness Stipend: Our wellness program supports your health and fitness goals. We pay for your trainers, gym memberships, massages, and more!
• 401(k) Match: 50% employer matching to help you save money for retirement
• Learning Stipend: We invest in your learning and growth by reimbursing you for educational and training expenses
• Parental leave: 12-week, fully paid parental leave to bond with a newborn child or new adopted or foster child
• Catered lunch, expensed dinner, on-site meals and snacks

• Experience working closely with People Operations as a shared partner on offer letter management and background checks
• 3+ years of people management experience
• Recruiting programs experience
• Direct experience operating in fast-paced, scaling organizations, building operational strategies that hold up as headcount and hiring volume grow
• Bachelors Degree and 5+ years of experience in recruiting operations, with hands-on experience in recruiting coordination and recruiting systems
• Proven experience building and documenting processes that are repeatable and support data hygiene across recruiting systems
• Experience with Ashby and ModernLoop specifically
• Working experience and proficiency with Ashby, Workday, and Google Workspace
• Experience in publicly traded companies, particularly building or supporting processes with future SOX compliance considerations in mind