Contract & Project Finance Administrator

KERR MANAGEMENT COMPANY INC; United States; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Benefits program

Job summary

Kerr Management Company Inc is seeking a Contracts Administrator to support project teams in contract administration, invoicing, and document control. You will coordinate with clients, suppliers, and internal teams to ensure compliance, timely payments, and accurate job costing using Spectrum.

The role requires strong organization, multitasking, and collaboration in a fast-paced construction environment. Experience with certificates of insurance and contract basics is essential.

Qualifications

• 2+ years contracts administration experience.
• Strong communication skills – ability to work with different personalities.
• Experience working with accounting information systems.
• Solid knowledge of certificates of insurance and basic elements of a contract.
• Well organized and able to multi-task.
• Adaptable to change.
• Ability to constantly re-prioritize what needs to be done first.
• Team player and open minded.

Responsibilities

• Facilitate distribution of customer contract documents to key personnel for review including insurance broker (insurance requirements).
• Track routing of contract review process.
• Review general conditions of the contract for payment provisions and receiving retention at the end of the job.
• Ensure final version of customer contracts are signed by executive management and obtain copy & store counter-signed contract.
• Ensure contract values are updated in Spectrum.
• Review schedule of values to ensure we have billed correct amounts.
• Oversee contract documents for milling division.
• Hold project managers accountable to following the process put in place.
• Be the owner of Spectrum’s job cost, accounts receivable, project management & project set-up.

Skills

Communication skills

Accounting systems experience

Certificates of insurance knowledge

Organization and multitasking

Adaptability to change

Team player

Job description

Kerr Management Company Inc is seeking a Contracts Administrator to support project teams in contract administration, invoicing, and document control. You will coordinate with clients, suppliers, and internal teams to ensure compliance, timely payments, and accurate job costing using Spectrum.

The role requires strong organization, multitasking, and collaboration in a fast-paced construction environment. Experience with certificates of insurance and contract basics is essential.