Contract & Project Documentation Specialist

Ardurra Group, Inc. in; Cherry Hill Township (NJ); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

401(k) retirement savings plan

Job summary

RVE an Ardurra Company is seeking a Contract Administrator to join our Cherry Hill, NJ office. The role involves multitasking, document control, meeting scheduling, and coordination with vendors, inspectors, and clients to support municipal and private projects.

Responsibilities include managing contract documentation, preparing pay certificates and change orders, and maintaining accurate data across filing systems and reports for funding compliance.

Qualifications

• High school diploma or equivalent required.
• 2 to 5 years of related document control, project administration, or administrative support experience.
• Experience with construction administration or records management preferred.
• Proficiency with Microsoft Office and document management systems.

Responsibilities

• Schedule and organize meetings, conferences and department activities for all members of the department.
• Manage multiple contracts from start to finish for municipal, subconsultant, private client, and special projects.
• Establish and maintain project filing systems and ensure data integrity.
• Discuss terms with internal and external partners such as vendors, contractors, and clients.
• Coordinate projects with inspectors, engineers, PMs and external partners.
• Provide accurate information to billing for invoices, purchase orders and check requests.
• Prepare and verify pay certificates, change orders, and submittal logs.
• Review daily inspection reports and ensure field docs align with funding requirements.
• Maintain lead service line tracking databases and related documentation.
• Assist in dispute resolution and project communications.

Education

High school diploma or equivalent

Associate degree or coursework in business, construction administration, records management, or related field

Tools

Microsoft Office

Document management systems

Job description

RVE an Ardurra Company is seeking a Contract Administrator to join our Cherry Hill, NJ office. The role involves multitasking, document control, meeting scheduling, and coordination with vendors, inspectors, and clients to support municipal and private projects.

Responsibilities include managing contract documentation, preparing pay certificates and change orders, and maintaining accurate data across filing systems and reports for funding compliance.