Construction Document Control & Admin Coordinator

Ardurra; Secaucus (NJ); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Paid Time Off

Job summary

Ardurra is seeking an Administrative Assistant / Construction Document Administrator for our Secaucus, NJ project site. This role handles administrative tasks, contract documentation, and project support for municipal construction projects.

The candidate will maintain records, coordinate correspondence, track submittals, and assist with billing processes while liaising with clients, engineers, inspectors, and vendors. Strong organization and communication are essential.

Qualifications

• High school diploma or equivalent required.
• 2-5 years in administrative support, document control, or contract administration preferred.
• Experience in engineering/construction environments is a plus.
• Proficient with Microsoft Office and strong organizational skills.

Responsibilities

• Provide general project support with reports, minutes, and documents.
• Coordinate meetings, schedules, and document distribution.
• Manage project documentation from start to finish with accuracy.
• Track deliverables, approvals, deadlines, and compliance.
• Support pay certificates, change orders, and financial documentation.

Skills

Administrative support

Document control

Contract administration

MS Office

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

GIS knowledge

Job description

Ardurra is seeking an Administrative Assistant / Construction Document Administrator for our Secaucus, NJ project site. This role handles administrative tasks, contract documentation, and project support for municipal construction projects.

The candidate will maintain records, coordinate correspondence, track submittals, and assist with billing processes while liaising with clients, engineers, inspectors, and vendors. Strong organization and communication are essential.