Construction Document Administrator & Project Support

Ardurra; Secaucus (NJ); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Paid time off

Job summary

Ardurra in Secaucus, NJ is seeking an Administrative Assistant / Construction Document Administrator to support municipal construction projects. You will manage project records, coordinate correspondence, and assist in billing and financial processes while interfacing with clients, engineers, inspectors, and vendors.

The ideal candidate is organized, detail-oriented, and able to manage multiple deadlines. Proficiency with MS Office and strong communication are essential to ensure accurate,

Qualifications

• High school diploma or equivalent required.
• 2-5 years of administrative support or related experience preferred.
• Experience in construction/engineering environment is a plus.

Responsibilities

• Provide general project support, including preparing reports, meeting minutes, and other project documents.
• Coordinate meetings, schedules, inspections, and document distribution.
• Manage contract and project documentation from initiation through completion.
• Track deliverables, submittals, approvals, deadlines, and compliance requirements.
• Prepare pay certificates, change orders, submittal logs, and related documents.
• Interact with clients, vendors, and internal teams; support billing and financial processes.

Skills

Excellent communication skills

Strong organizational & time‑manage

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

MS Office

Job description

Ardurra in Secaucus, NJ is seeking an Administrative Assistant / Construction Document Administrator to support municipal construction projects. You will manage project records, coordinate correspondence, and assist in billing and financial processes while interfacing with clients, engineers, inspectors, and vendors.

The ideal candidate is organized, detail-oriented, and able to manage multiple deadlines. Proficiency with MS Office and strong communication are essential to ensure accurate,