Construction Admin & Document Control Specialist

Ardurra Group, Inc.; Secaucus (NJ); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

Job summary

Ardurra Group, Inc. seeks an Administrative Assistant / Construction Document Administrator in Secaucus, NJ to support municipal construction projects with contract documentation, document control, and project coordination.

Responsibilities include preparing reports, maintaining records, coordinating schedules, processing pay certificates, and assisting with financial workflows. Strong organization and communication are essential for success.

Qualifications

• High school diploma or equivalent required.
• 2–5 years of experience in administrative support, contract administration, document control, construction administration, project administration, or related field preferred.
• Experience in engineering, architecture, construction, or technical services environment preferred.
• Proficiency with Microsoft Office Suite including Outlook, Excel, Word, and PowerPoint.
• Strong organizational, time management, and multitasking skills with accuracy.
• Excellent written and verbal communication, proofreading, and document prep.
• Ability to work independently with competing priorities and maintain professional relationships.
• Experience with financial tracking, contract management, construction documentation, or GIS-related systems is a plus.

Responsibilities

• Provide general project support, including preparing reports, correspondence, meeting minutes, and other project documents.
• Coordinate meetings, schedules, calendars, inspections, correspondence, and document distribution.
• Manage contract and project documentation from initiation through completion, ensuring records are accurate, complete, and organized.
• Track project deliverables, submittals, approvals, deadlines, and compliance requirements.
• Prepare and verify pay certificates, change orders, submittal logs, meeting records, and related project documentation.
• Coordinate with project managers, engineers, inspectors, contractors, clients, and vendors to obtain required information, signatures, and approvals.
• Support purchase orders, invoices, payment approvals, and other financial processes.
• Review documents for accuracy, completeness, and consistency; identify discrepancies and coordinate corrections; interact with clients and customers.
• Manage the front desk and greet vendors, guests, and interviewees.
• Order office supplies and any other materials on an as needed basis.
• Assist in any other general administrative support as needed by the team including organizing office luncheons and other events.

Skills

Organization

Communication

Time management

Multitasking

Professional client interaction

Education

High school diploma or equivalent

2–5 years administrative experience

Experience in contract/document control

Tools

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Job description

Ardurra Group, Inc. seeks an Administrative Assistant / Construction Document Administrator in Secaucus, NJ to support municipal construction projects with contract documentation, document control, and project coordination.

Responsibilities include preparing reports, maintaining records, coordinating schedules, processing pay certificates, and assisting with financial workflows. Strong organization and communication are essential for success.