Contract & Payout Operations Analyst - Deal Desk /

Rose International; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Rose International in Austin, TX seeks a Contract & Payout Operations Analyst to own day-to-day data inputs, tracking, and payout execution across Salesforce and internal tools. You will manage contract intake, supplier onboarding, payout requests, and reporting on budget utilization, ensuring data accuracy, timely processing, and controls in a high-volume environment.

The ideal candidate values meticulous record keeping and collaborates with Revenue Accounting, Deal Operations, and Finance on

Qualifications

• 1–3 years of experience in relevant operations or contract-related fields.
• Deal fulfillment experience in high-volume contracting-to-payout lifecycles.
• Non-attorney contract/legal-adjacent experience with attention to detail.
• Exceptional accuracy in high-volume, deadline-driven transactional work.

Responsibilities

• Create and maintain Salesforce records with full field completeness.
• Run hygiene sweeps to identify blanks, duplicates, and mismatches.
• Input executed contracts and metadata into Salesforce and internal tools.
• Coordinate supplier onboarding and onboarding status.
• Prepare and submit payout requests with complete supporting detail.
• Track payouts end-to-end and reconcile paid amounts.
• Produce payout and budget utilization reporting.
• Maintain SOPs for recurring processes.

Skills

1–3 years experience in operations, s&

Deal fulfillment experience

Contract/legal-adjacent experience

Attention to detail

Education

High School Diploma

Tools

Excel

Salesforce

Job description

• 1–3 years of experience in operations, sales/revenue operations, contract administration, procurement, AP/AR support, data entry/QA, or a related field.
• Deal fulfillment experience — hands‑on experience shepherding deals through a contracting‑to‑payout or equivalent fulfillment lifecycle, in a high‑volume environment.
• Contract/legal‑adjacent experience (non‑attorney) — comfort reading and interpreting legal contract language and acting on specific terms; preparing contract drafts, updating contracts, and similar work requiring high attention to detail.
• Exceptional attention to detail and accuracy in high‑volume, deadline‑driven transactional work, with the ability to follow documented processes precisely.

Required Education

• High School Diploma

Required Skills

• 1–3 years of experience in operations, sales/revenue operations, contract administration, procurement, AP/AR support, data entry/QA, or a related field.
• Deal fulfillment experience — hands‑on experience shepherding deals through a contracting‑to‑payout or equivalent fulfillment lifecycle, in a high‑volume environment.
• Contract/legal‑adjacent experience (non‑attorney) — comfort reading and interpreting legal contract language and acting on specific terms; preparing contract drafts, updating contracts, and similar work requiring high attention to detail.
• Exceptional attention to detail and accuracy in high‑volume, deadline‑driven transactional work, with the ability to follow documented processes precisely.

Preferred Skills

• Deal desk experience.
• Highly proficient Excel/spreadsheet skills — lookups, pivot tables, conditional logic, data cleanup, and basic reconciliation.
• Experience scaling processes, programs, or organizations (moving manual work toward automation). Salesforce experience is also a strong plus, given ~80% of the work happens there. A tech background is neutral — neither a requirement nor a disadvantage.

Overview

Contract & Payout Operations Analyst Summary This role owns the day‑to‑day data inputs, tracking, reporting, and transactional execution that keep Client partner incentive and investment programs running: Salesforce record hygiene, contract intake into internal tooling, supplier onboarding coordination, payout request submission and tracking, recurring report maintenance, and cross‑system completeness checks.

The work is high‑volume, detail‑intensive, and deadline‑driven. A single mistyped field can hold up a partner payment, misstate a number in a leadership review, or fail a finance control. The ideal candidate finds genuine satisfaction in a clean, fully reconciled dataset — and in a payout that clears first‑pass with no exceptions.

Responsibilities

• Contracts & Records
• Create, update, and maintain Salesforce records (accounts, contracts, incentive requests, payout records) with full field completeness.
• Run regular hygiene sweeps to identify blanks, stale values, duplicates, and mismatches.
• Input executed contracts and associated metadata — entity, term dates, caps, approved amounts, GL account, cost center, project, purchasing category, supplier number — into Salesforce and adjacent internal tools, validating each field against the source document.

Procurement & Supplier Onboarding

• Coordinate supplier setup and onboarding through internal procurement systems; track intake requests from submission through supplier record activation.
• Monitor onboarding and third‑party assessment status, elevate blockers, and keep requesters informed of pipeline status.
• Maintain accurate supplier reference data — name, entity, status, supplier ID — and verify consistency across procurement systems and Salesforce.
• Support contract, PO, and non‑PO documentation requirements, maintaining a complete and audit‑ready file trail.

Payout Operations

• Prepare and submit payout requests with complete, correctly formatted supporting detail, including invoice descriptions, amounts, currency, dates, coding, and required attachments.
• Perform pre‑submission validation to confirm payout amounts fall within contract caps and approved amounts, accounting codes match the parent budget, and the entity matches the contract.
• Track payouts end‑to‑end from request through approval to payment, maintaining a single source of truth for status and aging.
• Diagnose and resolve rejections and exceptions at root cause, resubmit, and document recurring patterns for prevention.
• Reconcile paid amounts against approved and contracted amounts, escalating variances with supporting detail.
• Partner with Revenue Accounting, Deal Operations, and Finance on documentation requests and month‑and‑quarter‑end close support.

Reporting, QA & Tooling

• Maintain recurring trackers, dashboards, and status reports on a fixed cadence; refresh inputs, reconcile against source systems, and flag variances.
• Produce payout and budget utilization reporting — committed vs. approved vs. paid vs. remaining — at partner, program, and portfolio level.
• Run structured completeness checks against defined criteria before records advance a stage; produce exception lists identifying gaps and owners.
• Reconcile entity data across Salesforce, contract records, procurement and supplier systems, finance systems, and trackers.
• Manage lists, picklists, templates, access requests, intake forms, and queue configuration in internal tools, and document their operation.
• Own open‑item logs and follow up with stakeholders on outstanding inputs.
• Maintain current, step‑by‑step SOPs for all recurring processes as tooling evolves.

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgement, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

About Rose

• Founded in 1993
• Office Locations Across the U.S.
• 150+ Clients: Corporations and Government Agencies
• Employee Oriented Company
• Challenging Assignments Across the U.S.
• Continuous Professional Development

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