Contract & Payout Operations Analyst I

Crystal Equation Corporation; Austin (TX); Híbrido; USD 146.136.000 - 160.463.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid time off

Insurance (medical/dental/vision)

401K

Parental leave

Descripción de la vacante

Crystal Equation is seeking a Contract & Payout Operations Analyst I with a hybrid schedule to manage data inputs, reporting, and transactional execution that support partner incentive and investment programs. The role emphasizes Salesforce hygiene, contract intake, supplier onboarding, and payout requests in a high-volume, deadline-driven environment.

The ideal candidate will ensure a clean, reconciled dataset, resolve exceptions, and collaborate with Revenue Accounting and Finance on month-end

Formación

• 1–3 years in operations, sales/revenue operations, contract administration, procurement, AP/AR support, or related field.
• Hands-on Salesforce experience; navigate objects, list views, reports, bulk edits.
• Exposure to transactional finance or procurement workflows (invoices, payments, POs).
• Formal accounting background not required.
• Strong spreadsheet skills, including lookups, pivot tables, and data cleanup.

Responsabilidades

• Contracts & Records: Create, update, and maintain Salesforce records with full field completeness; run hygiene sweeps.
• Procurement & Supplier Onboarding: Coordinate supplier setup and onboarding; track intake and status.
• Payout Operations: Prepare and submit payout requests with complete supporting detail; track end-to-end.
• Reporting, QA & Tooling: Maintain trackers and dashboards; reconcile inputs across systems; manage SOPs.

Conocimientos

Salesforce

Data entry

Spreadsheet

Detail-oriented

Communication

Herramientas

Salesforce

Descripción del empleo

Contract & Payout Operations Analyst I Hybrid Summary: This role owns the day-to-day data inputs, tracking, reporting, and transactional execution that keep our partner incentive and investment programs running: Salesforce record hygiene, contract intake into internal tooling, supplier onboarding coordination, payout request submission and tracking, recurring report maintenance, and cross-system completeness checks. The work is high-volume, detail-intensive, and deadline-driven. A single mistyped field can hold up a partner payment, misstate a number in a leadership review, or fail a finance control. The ideal candidate finds genuine satisfaction in a clean, fully reconciled dataset - and in a payout that clears first-pass with no exceptions.

Responsibilities

• Contracts & Records: Create, update, and maintain Salesforce records (accounts, contracts, incentive requests, payout records) with full field completeness. Run regular hygiene sweeps to identify blanks, stale values, duplicates, and mismatches. Input executed contracts and associated metadata - entity, term dates, caps, approved amounts, GL account, cost center, project, purchasing category, supplier number - into Salesforce and adjacent internal tools, validating each field against the source document.
• Procurement & Supplier Onboarding: Coordinate supplier setup and onboarding through internal procurement systems; track intake requests from submission through supplier record activation. Monitor onboarding and third‑party assessment status, elevate blockers, and keep requesters informed of pipeline status. Maintain accurate supplier reference data - name, entity, status, supplier ID - and verify consistency across procurement systems and Salesforce. Support contract, PO, and non‑PO documentation requirements, maintaining a complete and audit‑ready file trail.
• Payout Operations: Prepare and submit payout requests with complete, correctly formatted supporting detail, including invoice descriptions, amounts, currency, dates, coding, and required attachments. Perform pre‑submission validation to confirm payout amounts fall within contract caps and approved amounts, accounting codes match the parent budget, and the entity matches the contract. Track payouts end‑to‑end from request through approval to payment, maintaining a single source of truth for status and aging. Diagnose and resolve rejections and exceptions at root cause, resubmit, and document recurring patterns for prevention. Reconcile paid amounts against approved and contracted amounts, escalating variances with supporting detail. Partner with Revenue Accounting, Deal Operations, and Finance on documentation requests and month‑and‑quarter‑end close support.
• Reporting, QA & Tooling: Maintain recurring trackers, dashboards, and status reports on a fixed cadence; refresh inputs, reconcile against source systems, and flag variances. Produce payout and budget utilization reporting - committed vs. approved vs. paid vs. remaining - at partner, program, and portfolio level. Run structured completeness checks against defined criteria before records advance a stage; produce exception lists identifying gaps and owners. Reconcile entity data across Salesforce, contract records, procurement and supplier systems, finance systems, and trackers. Manage lists, picklists, templates, access requests, intake forms, and queue configuration in internal tools, and document their operation. Own open‑item logs and follow up with stakeholders on outstanding inputs. Maintain current, step‑by‑step SOPs for all recurring processes as tooling evolves.

Minimum Qualifications

• 1-3 years of experience in operations, sales/revenue operations, contract administration, procurement, AP/AR support, data entry/QA, or a related field.
• Demonstrated hands‑on Salesforce experience; able to navigate objects, list views, reports, and bulk edits independently and explain how records relate.
• Exposure to transactional finance or procurement workflows (invoices, payments, POs, supplier setup, approval routing).
• Formal accounting background not required.
• Strong spreadsheet skills, including lookups, pivot tables, conditional logic, data cleanup, and basic reconciliation.
• Demonstrated track record of accuracy in high‑volume, detail‑oriented work.
• Clear, concise written communication; able to flag an issue succinctly with the relevant facts attached.
• Ability to follow documented processes precisely and identify when a process itself is broken.

Preferred Qualifications

• Comfort operating in ambiguity across multiple systems that do not perfectly reconcile.
• Demonstrated discretion handling confidential partner, contract, and financial information.

Pay Range

Pay range is $51 - $56 per hour with full benefits available, including paid time off, medical/dental/vision/life insurance, 401K, parental leave, and more.

Our compensation reflects the cost of labor across several US geographic markets.

Pay is based on several factors including market location and may vary depending on job‑related knowledge, skills, and experience.

The Promises We Make

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