Contract Operations Specialist – Onsite (Temp)

Bayside Solutions, Inc.; California; On-site; USD 65,000 - 90,000; Full time

Job summary

Bayside Solutions, Redwood City, CA, is seeking a temporary Contracts Administrator to support contract administration, lifecycle management, and daily contracting operations. The role focuses on owning process details, cross-functional collaboration, and maintaining a high-volume queue with accuracy.

The ideal candidate has 2+ years in contract administration or similar roles, with experience in intake, templates, approvals, e-signatures, and CMS usage.

Qualifications

• Associate or bachelor’s degree or equivalent relevant experience; paralegal training or contract management coursework considered.
• 2+ years of experience in contract administration, legal operations, procurement operations, paralegal support, or related corporate contracting environment.
• Hands-on experience supporting the contract lifecycle: intake, template generation, approvals, electronic signature, tracking, and repository management.
• Experience using a CMS, contract repository, matter management, procurement, or similar workflow system; ability to learn new systems quickly.
• Working knowledge of NDAs, MSAs, statements of work, amendments, and vendor or consulting agreements.
• High degree of accuracy and attention to detail; ability to perform document and data quality-control checks.
• Ability to manage a high-volume queue, prioritize deadlines, and follow through with minimal supervision.
• Strong written and verbal communication skills and professional, service-oriented approach with internal stakeholders.
• Proficiency with Word and Excel including tracked changes and basic reporting.

Responsibilities

• Review incoming contract requests for completeness and route per intake/approval processes.
• Triage and assign requests to attorneys and contract managers based on type and priority.
• Prepare routine agreements using approved templates (NDAs, SOWs, amendments) and escalate non-standard requests.
• Coordinate approvals and contract execution activities, including DocuSign and signer validation.
• Maintain contract records, metadata, and versions in CMS and contract repository.
• Track status, aging, renewals, and expirations; follow up with stakeholders to progress agreements.
• Perform quality-control checks on entity names, dates, attachments, and final versions.
• Prepare recurring and ad hoc reports on contract volume, cycle time, and data quality.
• Support amendments, renewals, terminations, and repository maintenance; ensure audit-ready records.
• Provide day-to-day support to business users and Legal team on intake, templates, signatures, and CLM usage.
• Assist with data cleanup, metadata validation, organization, bulk uploads, and migrations.
• Partner with Legal Operations to document procedures and train users.
• Handle confidential information with sound judgment and in line with policies.
• Contribute to special projects and evolving contract or legal operations work.

Skills

Contract administration

CLM/CMS experience

Documentation quality control

Stakeholder communication

High-volume queue management

Education

Associate or bachelor’s degree

Paralegal training/contract management coursework

Tools

CMS/Contract repository

DocuSign

Conga

Ironclad

Icertis

Sirion

Agiloft

LinkSquares

Microsoft Word

Microsoft Excel

Job description

Bayside Solutions, Redwood City, CA, is seeking a temporary Contracts Administrator to support contract administration, lifecycle management, and daily contracting operations. The role focuses on owning process details, cross-functional collaboration, and maintaining a high-volume queue with accuracy.

The ideal candidate has 2+ years in contract administration or similar roles, with experience in intake, templates, approvals, e-signatures, and CMS usage.