Contract Operations Assistant - Excel & Projects (Hybrid)

System One; Silver Spring (MD); Hybrid; USD 30,000 - 34,000; Full time

Job summary

System One is seeking a detailed and organized Operations Assistant for a short-term contract in Spring, TX. You will provide operational, administrative, and project support, coordinating day-to-day activities and assisting with invoicing and records management.

The ideal candidate should be proficient in Microsoft Excel and Outlook, able to work independently, and capable of juggling multiple priorities while maintaining accuracy and strong communication with cross-functional teams.

Qualifications

• Bachelor's degree or equivalent preferred.
• 0–5 years of related administrative, operations, project coordination, or support experience.
• Previous experience in a technical, engineering, construction, or related industry is a plus.

Responsibilities

• Coordinate day-to-day operational activities and support short- and long-term projects.
• Collaborate with country coordinators and support overseas project activities as needed.
• Prepare and submit client invoices accurately and in a timely manner.
• Monitor accounts receivable activity and provide regular updates to Project Managers.
• Prepare and submit accounts payable documentation.
• Maintain and update subcontractor databases and records.
• Monitor and manage the subcontractor payable email inbox.
• Facilitate effective communication and collaboration across departments to support project success.
• Create, organize, and maintain project and departmental files.
• Perform routine data searches and maintain electronic project backups.
• Assist with general administrative and clerical support functions.
• Maintain inventory levels of PPE, equipment, and office supplies.
• Support additional departmental and project-related tasks as assigned.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Outlook

Job description

System One is seeking a detailed and organized Operations Assistant for a short-term contract in Spring, TX. You will provide operational, administrative, and project support, coordinating day-to-day activities and assisting with invoicing and records management.

The ideal candidate should be proficient in Microsoft Excel and Outlook, able to work independently, and capable of juggling multiple priorities while maintaining accuracy and strong communication with cross-functional teams.