Operations Assistant

System One; Silver Spring (MD); Hybrid; USD 30,000 - 34,000; Full time

Job summary

System One is seeking a detailed and organized Operations Assistant for a short-term contract in Spring, TX. You will provide operational, administrative, and project support, coordinating day-to-day activities and assisting with invoicing and records management.

The ideal candidate should be proficient in Microsoft Excel and Outlook, able to work independently, and capable of juggling multiple priorities while maintaining accuracy and strong communication with cross-functional teams.

Qualifications

• Bachelor's degree or equivalent preferred.
• 0–5 years of related administrative, operations, project coordination, or support experience.
• Previous experience in a technical, engineering, construction, or related industry is a plus.

Responsibilities

• Coordinate day-to-day operational activities and support short- and long-term projects.
• Collaborate with country coordinators and support overseas project activities as needed.
• Prepare and submit client invoices accurately and in a timely manner.
• Monitor accounts receivable activity and provide regular updates to Project Managers.
• Prepare and submit accounts payable documentation.
• Maintain and update subcontractor databases and records.
• Monitor and manage the subcontractor payable email inbox.
• Facilitate effective communication and collaboration across departments to support project success.
• Create, organize, and maintain project and departmental files.
• Perform routine data searches and maintain electronic project backups.
• Assist with general administrative and clerical support functions.
• Maintain inventory levels of PPE, equipment, and office supplies.
• Support additional departmental and project-related tasks as assigned.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Outlook

Job description

Operations Assistant (Contract)

Location: Spring, TX

Schedule: Hybrid

Pay Rate: $22-25/hr

Duration: Approximately 2.5 months

Position Overview

Our client is seeking a detail-oriented and organized Operations Assistant to join the group on a short-term contract basis. This role will provide operational, administrative, and project support to the department, helping ensure the successful coordination of day-to-day activities and project-related tasks. The ideal candidate will possess strong computer skills, particularly in Microsoft Excel and Outlook, and demonstrate the ability to work independently while managing multiple priorities.

Key Responsibilities

• Coordinate day-to-day operational activities and support short- and long-term projects.
• Collaborate with country coordinators and support overseas project activities as needed.
• Prepare and submit client invoices accurately and in a timely manner.
• Monitor accounts receivable activity and provide regular updates to Project Managers.
• Prepare and submit accounts payable documentation.
• Maintain and update subcontractor databases and records.
• Monitor and manage the subcontractor payable email inbox.
• Facilitate effective communication and collaboration across departments to support project success.
• Create, organize, and maintain project and departmental files.
• Perform routine data searches and maintain electronic project backups.
• Assist with general administrative and clerical support functions.
• Maintain inventory levels of PPE, equipment, and office supplies.
• Support additional departmental and project-related tasks as assigned.

Qualifications

Education & Experience

• Bachelor's degree or equivalent preferred.
• 0–5 years of related administrative, operations, project coordination, or support experience.
• Previous experience in a technical, engineering, construction, or related industry is a plus.

Skills & Competencies

• Strong computer proficiency, including Microsoft Excel and Outlook.
• Experience working with spreadsheets, databases, and project management systems.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and exercise sound judgment.
• Knowledge of accounts payable and accounts receivable processes preferred.
• Familiarity with ISO standards and project coordination processes is a plus.
• Understanding of business policies, procedures, and administrative operations.

Ref: #209-Rowland Houston