Contract Management Analyst

Hawaii Medical Service Association; Honolulu (HI); Hybrid; USD 100,000 - 140,000; Full time

Job summary

Hawaii Medical Service Association (HMSA) seeks an experienced contract professional to draft, review, and redline standard or low-risk agreements using HMSA templates and playbooks, under Legal Affairs leadership. The role emphasizes confidentiality, data privacy, indemnification, termination, and audit provisions in alignment with approved terms.

You will manage redlines and version control, maintain documentation, ensure correct template and clause usage, and escalate non-standard terms.

Responsibilities

• Draft, review, and edit standard or low-risk agreements, including renewals, amendments, extensions, NDAs, and supporting exhibits, using HMSA templates and playbooks (subject to the direction and oversight of Legal Affairs and the Chief Legal Officer).
• Ensure contract language aligns with approved legal terms, including confidentiality, data privacy, indemnification, termination, and audit provisions (subject to the direction and oversight of Legal Affairs and the Chief Legal Officer).
• Manage redlines and version control; maintain clear documentation of rationale for accepted or rejected changes.
• Validate appropriate template and clause usage for all contract types based on Procurement and Legal requirements.
• Review agreements for adherence to HIPAA-impacting provisions, business associate requirements, and applicable federal/state payer regulations (subject to the direction and oversight of Legal Affairs and the Chief Legal Officer); elevate deviations to Legal Affairs.
• Support Legal Affairs and Procurement in periodic updates to templates and clause libraries (e.g., privacy, security, CMS/ACA language).
• Screen contract intake items for legal complexity, novelty, or risk; handle routine/standard items and elevate non-standard terms to Legal Affairs (pursuant to guidelines approved by the same) as needed.
• Prepare contract summaries, issue logs, and comparison redlines to streamline review by Legal Affairs.
• Maintain clear boundaries of practice and operate under the direction and supervision of Legal Affairs.
• Track contract expirations, auto-renewal dates, and notice windows; prepare renewal packages for Procurement and business owners.
• Ensure executed contracts are stored in the contract lifecycle management (CLM) system with correct metadata, versions, and obligations.
• Monitor open items, commitments, and follow‑up.
• Foster effective relationships with business owners, SMEs, and vendor partners.
• Communicate vendor expectations clearly and ensure alignment with business priorities.
• Provide guidance to stakeholders on vendor management best practices and governance standards.
• Prepare and validate legal-related RFx documents (e.g., NDA forms, standard contract exhibits) and support supplier onboarding documentation.
• Assist with legal Q&A during sourcing events by applying approved positions and escalating exceptions to Legal.
• Support Procurement in standardizing and maintaining consistent documentation across sourcing processes.

Job description

Contract Drafting, Review & Redlining

• Draft, review, and edit standard or low-risk agreements, including renewals, amendments, extensions, NDAs, and supporting exhibits, using HMSA templates and playbooks (subject to the direction and oversight of Legal Affairs and the Chief Legal Officer).

• Ensure contract language aligns with approved legal terms, including confidentiality, data privacy, indemnification, termination, and audit provisions (subject to the direction and oversight of Legal Affairs and the Chief Legal Officer).

• Manage redlines and version control; maintain clear documentation of rationale for accepted or rejected changes.

Template, Clause & Compliance Governance

• Validate appropriate template and clause usage for all contract types based on Procurement and Legal requirements.

• Review agreements for adherence to HIPAA-impacting provisions, business associate requirements, and applicable federal/state payer regulations (subject to the direction and oversight of Legal Affairs and the Chief Legal Officer); elevate deviations to Legal Affairs.

• Support Legal Affairs and Procurement in periodic updates to templates and clause libraries (e.g., privacy, security, CMS/ACA language).

First-Line Legal Triage & Escalation

• Screen contract intake items for legal complexity, novelty, or risk; handle routine/standard items and elevate non-standard terms to Legal Affairs (pursuant to guidelines approved by the same) as needed.

• Prepare contract summaries, issue logs, and comparison redlines to streamline review by Legal Affairs.

• Maintain clear boundaries of practice and operate under the direction and supervision of Legal Affairs.

Lifecycle & Obligation Management

• Track contract expirations, auto-renewal dates, and notice windows; prepare renewal packages for Procurement and business owners.

• Ensure executed contracts are stored in the contract lifecycle management (CLM) system with correct metadata, versions, and obligations.

• Monitor open items, commitments, and follow‑up.

Stakeholder & Relationship Management

• Foster effective relationships with business owners, SMEs, and vendor partners.

• Communicate vendor expectations clearly and ensure alignment with business priorities.

• Provide guidance to stakeholders on vendor management best practices and governance standards.

Sourcing & Documentation Support

• Prepare and validate legal-related RFx documents (e.g., NDA forms, standard contract exhibits) and support supplier onboarding documentation.

• Assist with legal Q&A during sourcing events by applying approved positions and escalating exceptions to Legal.

• Support Procurement in standardizing and maintaining consistent documentation across sourcing processes.

LI-Hybrid