Contract Maintenance Professional Level 3

Birchmere Group; Fort Meade (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

Birchmere Group in Fort Meade, MD seeks a Contract Maintenance Professional Level 3 to support government contracting efforts. You will draft modifications, monitor funding, track costs, and ensure compliance with contract terms while coordinating with the Government Contract Manager and CORs.

Responsibilities include preparing TTOs and funding tables, reviewing invoices, analyzing burn rates, and reporting on contractor performance.

Qualifications

• 12+ years of DoD/IC or commercial contract management or finance experience with a business-focused Bachelor’s degree.
• In lieu of degree, CFCM or CDFM or DAWIA Level I in Contracting and Program Management plus 3 years related experience can substitute.
• In lieu of certification, an additional 2 years related experience may substitute.
• Experience tracking programs/projects/contracts in cost, schedule, and performance.
• Experience writing completion tasks.
• Experience with award-fee incentivized contracts.
• Experience using NSA’s financial management system and interfaces (FACTS/CMIS) preferred.
• Intermediate MS Excel with pivot tables, slicers, and pivot charts.

Responsibilities

• Update burn rates and track funding to match contract requirements.
• Review and process contract documents, including modifications and TTOs.
• Track contract funding against goals and milestones.
• Prepare CDRL items and funding tables; de-obligation forms.
• Analyze cost estimates and ensure alignment with burn rate analysis.
• Monitor contractor performance and report discrepancies to GCM.

Skills

Contract management

Budget and cost tracking

DoD/IC experience

MS Excel (Pivot tables)

Data reporting

Education

Bachelor’s Degree in Business

Tools

FACTS

CMIS

Job description

Contract Maintenance Professional (CMP) Level 3

Assist the Government in administering contracts to include drafting of modifications to contract documents such as TTOs, Award Fee Plans, and CDRLs; tracking, analyzing, and reporting contract costs; and monitoring and reporting on contractor performance to ensure compliance with contract terms and receipt of goods and services.

The Level 3 Contract Maintenance Professional shall possess the following capabilities:

• Update burn rates using corporate template; conduct burn rate analysis and track funding run
• out dates.
• Review invoices in accordance with the most recent BM&A Invoice Review Desk
• Guide and contract clauses; report any discrepancies to Government Contract Manager (GCM).
• Draft modification to existing Technical Task Orders (TTOs).
• Refine requirements with COR-T to ensure within contract scope; draft TTOs for CM.
• Prepare TTO/Delivery Order funding tables.
• Prepare de-obligation forms including all applicable attachments.
• Review/track requisitions for accuracy and communicate to BFMs corrections needed in order to adhere to GCM’s plan.
• Track contract funding against DoD/BM&A goals for commitment, obligation, and outlay
• Track contract costs at the TTO, fundcite/CLIN/SLIN, and budget center levels.
• Analyze estimates provided by contractors to determine if estimates are in alignment with CM
• guidance and burn rate analysis.
• Analyze QAR data to ensure in line with burn rate analysis prior to COR submission/approval.
• Review spend plan data to ensure contracts have sufficient funding planned.
• Assist with the validation of ULO and TAR lines for contracts.
• Identify cost overruns and underruns on contracts.
• Track award fee pool and calculate earned fee for the period as well as any incurred interest.
• Assist in preparing contract funding estimates for Continuing Resolutions (CRs) and for spend plan build.
• Track CPEA due dates and consolidate Government-provided input on past performance. Utilize appropriate CPEA form for given contract type.
• Assist the GCM in monitoring contract performance through attendance at Contract/Program Status Reviews.
• Track due dates for award/incentive fee documentation and consolidate Government-provided input on contractor performance using the standard BM&A report format.
• Compare submitted resumes against labor category requirements and report any discrepancies to GCM.
• Assist in responses to data calls for contract execution information
• Conduct contract maintenance activities for a wide variety of contract types.
• Track receipt of CDRL items, including CAP and annual inventory reports, against due dates and report any discrepancies with format, distribution, schedule and/or content to the GCM.
• Review DD254s annually to ensure contact, vendor, and access/storage requirements are accurate and appropriate for work being performed.
• Assist the Government in identifying future ordering period/fiscal year/option year contract requirements.
• Conduct contract maintenance activities for complex contracts with many TTOs.

Qualifications:

• Twelve (12) years of DoD, IC, or commercial experience in contract management or finance and a Bachelor’s Degree with a business focus is required.
• In lieu of a degree, Certified Federal Contracts Manager (CFCM) certification, or CDFM certification or DAWIA Level I in both Contracting and Program Management plus an additional three (3) years of directly related experience for a total of fifteen (15) years may be substituted.
• In lieu of certification, an additional two (2) years of directly related experience for a total of seventeen (17) years may be substituted.
• Experience in the tracking of programs/project/contract status in areas of cost, schedule and performance is required.
• Experience writing Completion tasks is required.
• Experience with award fee incentivized contracts required.
• Experience using NSA’s financial management system and its interfaces (currently FACTS and CMIS) is preferred.
• Intermediate proficiency with MS Excel is required to include demonstrated use of pivot tables, slicers, and pivot charts.