Contract Lifecycle Specialist

Davis H Elliot Company, Inc.; Lexington (KY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Short-Term Disability Insurance

Long-Term Disability Insurance

Company Paid Life Insurance

401K with company match

Employee Stock Ownership Program

Paid Vacation

Job summary

Davis H. Elliot Company, Inc. is seeking a Contract Administration Coordinator to support the administration, execution, and management of contracts across the organization. The role partners with operations, finance, legal, and project teams to ensure compliance and accurate documentation.

The ideal candidate thrives in a fast-paced environment with strong organizational skills, attention to detail, and a focus on risk reduction and operational efficiency.

Qualifications

• High school diploma or equivalent.
• Valid Driver's License.
• Strong proficiency with Microsoft Office Suite including Excel, Word, Outlook, and Adobe applications.
• Excellent organizational, administrative, and document management skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively across multiple departments.
• Pre-employment screenings including background and drug testing.
• Associate's degree, Bachelor's degree, business certificate, or equivalent experience is beneficial.
• Previous experience supporting contract administration, contract management, legal documentation, or related functions is beneficial.
• Experience with compliance requirements, records management, and document control systems is beneficial.
• Advanced Microsoft Excel and records management experience is beneficial.
• Experience supporting construction, utility, engineering, or project-based organizations is beneficial.

Responsibilities

• Coordinate the full lifecycle of contracts, subcontracts, and business agreements from drafting through execution and closeout.
• Facilitate contract routing, approvals, execution, and distribution to stakeholders.
• Monitor contract terms, milestones, deadlines, and expiration dates for timely action.
• Maintain accurate contract files and supporting documentation.
• Respond to contract-related requests and support documentation needs for operational leaders.
• Review contracts for completeness, accuracy, and policy alignment.
• Support compliance with customer, regulatory, and company requirements.
• Identify and escalate contract inconsistencies, risks, or compliance concerns.
• Assist with internal audits and document retention initiatives.
• Maintain confidentiality of sensitive business and contractual information.
• Organize and maintain electronic and physical contract records.
• Update contract databases and tracking systems accurately.
• Track amendments, obligations, renewals, and other key activities.
• Prepare contract status reports and supporting documentation for leadership.
• Coordinate with operations, finance, legal, and project teams to support contract administration.
• Support process improvement initiatives that enhance efficiency.
• Serve as a dependable resource for contract-related questions and administrative support.
• Perform other duties as assigned.

Skills

Strong communication

Organizational skills

Documentation management

Independent & collaborative

Problem solving & time management

Education

High school diploma or equivalent

Associate's/Bachelor's degree beneficial

Business certificate beneficial

Tools

Microsoft Excel

Microsoft Word

Outlook

Adobe applications

Job description

Davis H. Elliot Company, Inc. is seeking a Contract Administration Coordinator to support the administration, execution, and management of contracts across the organization. The role partners with operations, finance, legal, and project teams to ensure compliance and accurate documentation.

The ideal candidate thrives in a fast-paced environment with strong organizational skills, attention to detail, and a focus on risk reduction and operational efficiency.