Contract Lifecycle Specialist

Elliot Services; Broken Arrow, Northern (OK, KY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Short-Term Disability

Long-Term Disability Insurance

Life Insurance

401K with company match

Employee Stock Ownership Plan

Paid Vacation

Job summary

Davis H. Elliot Company, Inc. is seeking a Contract Administration Coordinator to support contract, subcontract, and business agreement administration across the organization.

You will partner with operations, finance, legal, and project management to ensure compliance, accurate documentation, and effective contract lifecycle management. The role emphasizes organization, attention to detail, and responsiveness in a fast-paced environment to reduce risk and enable successful project execution.

Qualifications

• High school diploma or equivalent.
• Valid Driver's License.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Adobe applications.
• Excellent organizational, administrative, and document management skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively across multiple departments.
• Self-motivated with strong problem-solving and time management abilities.
• Ability to complete pre-employment screenings, including background and drug testing.
• Experience with contract administration, contract management, legal documentation, or related functions is beneficial.
• Experience with compliance requirements, records management, and document control systems is beneficial.
• Advanced Microsoft Excel and records management experience is beneficial.
• Experience supporting construction, utility, engineering, or project-based organizations is beneficial.
• Strong desire to learn, develop, and grow within a dynamic organization.

Responsibilities

• Coordinate the full lifecycle of contracts, subcontracts, and business agreements from drafting through execution and renewal.
• Facilitate contract routing, approvals, execution, and distribution to stakeholders.
• Monitor contract terms, milestones, deadlines, and expirations for timely action.
• Maintain accurate contract files and supporting documentation.
• Respond to contract-related requests and support leadership with documentation needs.
• Review contracts for completeness, accuracy, and policy alignment.
• Support compliance with customer, regulatory, and company requirements.
• Identify and escalate inconsistencies, risks, or compliance concerns.
• Assist with internal audits and document retention initiatives.
• Maintain confidentiality of sensitive information.
• Organize and maintain electronic and physical contract records.
• Update contract databases and tracking systems accurately and timely.
• Track amendments, obligations, renewals, and other key contract activities.
• Prepare contract status reports and documentation for leadership.
• Coordinate with operations, finance, legal, and project teams to support contract administration.
• Support process improvement initiatives for contract management efficiency.
• Serve as a dependable resource for contract-related questions and admin support.
• Perform other duties as assigned.

Skills

Microsoft Office proficiency

Attention to detail

Excellent organizational skills

Time management

Communication skills

Independent and collaborative work

Education

Associate's/Bachelor's degree or equivalent experience

Business certificate

Equivalent experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Adobe Acrobat

Job description

Davis H. Elliot Company, Inc. is seeking a Contract Administration Coordinator to support contract, subcontract, and business agreement administration across the organization.

You will partner with operations, finance, legal, and project management to ensure compliance, accurate documentation, and effective contract lifecycle management. The role emphasizes organization, attention to detail, and responsiveness in a fast-paced environment to reduce risk and enable successful project execution.