Contract Lifecycle Coordinator

BeInBA; Broken Arrow, Northern (OK, KY); Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Short-Term Disability

Long-Term Disability

Life Insurance

401K with match

Stock Ownership Plan

Paid Vacation

Job summary

Davis H. Elliot Company, Inc. seeks a Contract Administration Coordinator to support contract life cycle management across the organization. You will coordinate drafting, review, execution, renewal, and closeout, ensuring accurate records and compliant processes.

In this role you will collaborate with operations, finance, legal, and project teams, monitor obligations, assist with audits, and help improve contract controls and documentation practices.

Qualifications

• High school diploma or equivalent.
• Valid Driver's License.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Adobe applications.
• Excellent organizational, administrative, and document management skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively across multiple departments.
• Self-motivated with strong problem-solving and time management abilities.
• Ability to successfully complete pre-employment screenings, including background and drug testing.
• Previous experience supporting contract administration, contract management, legal documentation, or related functions is beneficial.
• Experience with compliance requirements, records management, and document control systems is beneficial.
• Advanced Microsoft Excel and records management experience is beneficial.
• Experience supporting construction, utility, engineering, or project-based organizations is beneficial.
• Strong desire to learn, develop, and grow within a dynamic organization.

Responsibilities

• Coordinate the full lifecycle of contracts, subcontracts, and business agreements from drafting and review through execution, renewal, and closeout.
• Facilitate contract routing, approvals, execution, and distribution to appropriate stakeholders.
• Monitor contract terms, milestones, deadlines, and expiration dates to ensure timely action and renewals.
• Maintain accurate contract files and supporting documentation.
• Respond to contract-related requests and support operational leaders with documentation needs.
• Review contracts for completeness, accuracy, and alignment with company policies and procedures.
• Support compliance with customer, regulatory, and company requirements.
• Identify and escalation contract inconsistencies, risks, or compliance concerns.
• Assist with internal audits and document retention initiatives.
• Maintain confidentiality of sensitive business and contractual information.
• Organize and maintain electronic and physical contract records.
• Update contract databases and tracking systems accurately and timely.
• Track amendments, obligations, renewals, and other key contract activities.
• Prepare contract status reports and supporting documentation for leadership.
• Coordinate with operations, finance, legal, and project teams to support contract administration activities.
• Support process improvement initiatives that enhance contract management efficiency.
• Serve as a dependable resource for contract-related questions and administrative support.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Multitasking

Problem-solving

Independent working

Collaborative teamwork

Education

Associate's degree, Bachelor's degree, or equivalent experience

Business certificate

Tools

Microsoft Excel

Microsoft Word

Outlook

Adobe applications

Document management systems

Job description

Davis H. Elliot Company, Inc. seeks a Contract Administration Coordinator to support contract life cycle management across the organization. You will coordinate drafting, review, execution, renewal, and closeout, ensuring accurate records and compliant processes.

In this role you will collaborate with operations, finance, legal, and project teams, monitor obligations, assist with audits, and help improve contract controls and documentation practices.