Contract Licensing Associate

Earthbound LLC; New York (NY); On-site; USD 30,000 - 39,000; Part time

Job summary

Earthbound LLC in New York is seeking a detail-oriented Licensing Associate to support our licensing team for three months. You’ll ensure product submissions meet licensor guidelines and Earthbound's internal criteria before sending to clients, keeping the approval timeline moving from initial submission to final approval.

This hands-on, high-volume role requires strong organization, meticulous attention to detail, and clear communication with licensors and internal teams.

Qualifications

• 1–3 years in licensing or related coordination roles.
• Experience with licensor approval platforms or the ability to learn quickly.
• Strong attention to detail for artwork, packaging, and brand guidelines.

Responsibilities

• Review licensee product submissions against licensor brand guidelines and Earthbound's internal criteria before sending.
• Confirm correct licensor branding and use of current assets across all submissions.
• Enter data daily into Earthbound's internal system and licensor approval platforms.
• Collaborate with Marketing, Design and Product Development to prioritize items by urgency.
• Raise licensor feedback and design issues with the right internal teams and drive resolutions.
• Communicate timelines with licensors and manage deadlines for production and shipping.
• Flag at-risk approvals early and maintain a current log of approvals, comments and rejections.

Skills

Licensing

Brand compliance

Attention to detail

Communication skills

Time management

Coordination

Tools

BrandComply

MyMediaBox

Job description

About Us

Earthbound is the industry's most experienced, trusted, and respected brand licensing and product design company, with a passion for creating a competitive edge through the evolution and expansion of brands. Our seasoned, innovative, and agile capabilities deliver superior results while maintaining our uncompromising values which place people first, embrace change, and act with humility and integrity. For more information, please visit www.earthboundbrands.com.

The Role

We’re looking for a detail-oriented Licensing Associate to support our licensing team for three months. You’ll keep our product and packaging approvals moving accurately and on time, and you’ll check each submission against licensor guidelines and Earthbound's internal criteria before it goes out. This is a hands-on, high-volume role for someone who is organized, careful and comfortable chasing deadlines.

This is a contractual role for a period of 3 months.

What You’ll Do

• Review licensee product submissions against licensor brand guidelines and Earthbound's internal approval criteria before it is sent, so we get it right the first time, managing the approval timeline from initial submission to final approval from client.
• Confirm that the licensor's brand is executed correctly and that current, approved assets are used in across all licensed categories and product submissions.
• Enter data daily into Earthbound's internal system and licensor approval platforms so development status is always current
• Partner with Marketing, Design and Product Development to prioritize items by urgency, based on requirements
• Raise licensor feedback and design issues with the right internal team and help drive a resolution
• Communicate with licensors about timelines, urgent approvals and the dates needed to produce and ship on time
• Flag at-risk approvals early and keep a clear, current log of approval status, comments and rejections

What You Bring

• 1-3 years in licensing, product development, merchandising, brand compliance or a related coordination role (strong early-career candidates welcome)
• Experience with, or the ability to quickly learn, licensor approval platforms and internal tracking systems
• Strong attention to detail, especially in checking artwork, packaging and brand guidelines
• Clear, professional written communication with licensors, internal teams and suppliers
• Ability to manage many items and shifting priorities against tight deadlines
• Comfort working with minimal supervision and getting up to speed fast
• Home goods, soft goods, retail or Walmart-program experience is a plus, as is familiarity with strike-offs, packaging and production timelines
• Experience with systems like BrandComply, MyMediaBox or other similar platforms is strongly preferred