Contract Lead Wedding Planner – Hawaii | Flexible Schedule

Leigh & Co. Events; Hilo (HI); On-site; USD 4,000 - 5,000; Part time

Job summary

Leigh & Co. Events in Hawaii is seeking a Lead Wedding Coordinator for the 2026 season and beyond. This contract role allows you to set your own schedule while delivering on-site wedding planning, design, and coordination services.

You will work with client experience managers and assistants to execute weddings, lead rehearsals, manage vendor relations, and ensure a calm, solutions-focused presence for couples throughout the day.

Qualifications

• 2 years of experience as a wedding planner or event planner.
• Strong communication skills and attention to detail.
• Ability to work weekends.
• Reliable transportation.
• Ability to lift up to 30 lbs.

Responsibilities

• Attend a final details call with clients ~6 weeks before the wedding to confirm logistics, timeline, and expectations.
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding.
• Serve as the primary advocate for the couple onsite – maintaining a calm, solutions-focused presence.
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook.
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening.
• Greet, direct, and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan.
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements.
• Support the wedding party and family members with guidance, timing cues, and any day-of needs.
• Ensure all end-of-event items are properly packed and accounted for.
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience.

Skills

Wedding planning experience

Strong communication

Detail oriented

Reliable transportation

Lifting up to 30 lbs

Job description

Leigh & Co. Events in Hawaii is seeking a Lead Wedding Coordinator for the 2026 season and beyond. This contract role allows you to set your own schedule while delivering on-site wedding planning, design, and coordination services.

You will work with client experience managers and assistants to execute weddings, lead rehearsals, manage vendor relations, and ensure a calm, solutions-focused presence for couples throughout the day.