Lead Hawaii Wedding Planner - Onsite, Flexible Contract

Leigh & Co. Events; Lahaina (HI); On-site; USD 398,000 - 567,000; Part time

Job summary

Leigh & Co. Events is seeking a Lead Wedding Coordinator for their Hawaii operations. This contract role offers flexible scheduling and onsite wedding planning for the 2026 season and beyond.

You will serve as lead planner, coordinating with client experience managers and on-site coordinators to ensure flawless ceremony and reception execution, from final details calls to post-event wrap-up. Training is provided and weekend availability is essential.

Qualifications

• Must have 2 years experience as a wedding planner or event planner.
• Must have strong communication skills and be detail oriented.
• Ability to work weekends is essential.
• Must have reliable transportation.
• Must be able to carry and lift 30 lbs.

Responsibilities

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations.
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues.
• Serve as the primary advocate for the couple onsite – maintaining a calm, solutions-focused presence and supporting them through any challenges that arise.
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook.
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening.
• Greet, direct, and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan.
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements.
• Support the wedding party and family members with guidance, timing cues, and any day-of needs.
• Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for.
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience.

Skills

Wedding planning

Communication

Detail-oriented

On-site coordination

Job description

Leigh & Co. Events is seeking a Lead Wedding Coordinator for their Hawaii operations. This contract role offers flexible scheduling and onsite wedding planning for the 2026 season and beyond.

You will serve as lead planner, coordinating with client experience managers and on-site coordinators to ensure flawless ceremony and reception execution, from final details calls to post-event wrap-up. Training is provided and weekend availability is essential.