Wedding Coordinator

Leigh & Co. Events; Hilo (HI); On-site; USD 4,000 - 5,000; Part time

Job summary

Leigh & Co. Events in Hawaii is seeking a Lead Wedding Coordinator for the 2026 season and beyond. This contract role allows you to set your own schedule while delivering on-site wedding planning, design, and coordination services.

You will work with client experience managers and assistants to execute weddings, lead rehearsals, manage vendor relations, and ensure a calm, solutions-focused presence for couples throughout the day.

Qualifications

• 2 years of experience as a wedding planner or event planner.
• Strong communication skills and attention to detail.
• Ability to work weekends.
• Reliable transportation.
• Ability to lift up to 30 lbs.

Responsibilities

• Attend a final details call with clients ~6 weeks before the wedding to confirm logistics, timeline, and expectations.
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding.
• Serve as the primary advocate for the couple onsite – maintaining a calm, solutions-focused presence.
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook.
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening.
• Greet, direct, and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan.
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements.
• Support the wedding party and family members with guidance, timing cues, and any day-of needs.
• Ensure all end-of-event items are properly packed and accounted for.
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience.

Skills

Wedding planning experience

Strong communication

Detail oriented

Reliable transportation

Lifting up to 30 lbs

Job description

Leigh & Co. Events is a fast-growing wedding planning company based throughout the entire United States – we are looking for planners in Hawaii . We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay is $350 for a total of 10-12 hours and is paid per project. We’re looking for individuals to join for this 2026 season and beyond.

This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings.

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
• Serve as the primary advocate for the couple onsite – maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
• Greet, direct, and act as the main point of contact for all vendors
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements
• Support the wedding party and family members with guidance, timing cues, and any day-of needs
• Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements

• Ability to work weekends is essential
• Must have 2 years experience as a wedding planner or event planner
• Must have strong communication skills and be detail oriented
• Must have reliable transportation
• Must be able to carry and lift 30 lbs