Contract Event Coordinator - Meetings & Conferences

Solomon Page; San Antonio (TX); On-site; USD 32,000 - 45,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Direct deposit

Commuter benefits

Job summary

Solomon Page is seeking an organized Event Coordinator to support planning and execution of meetings, conferences, and special events in the San Antonio area. You'll help manage logistics, timelines, vendor coordination, and on-site support from planning through execution.

The role is a roughly 9-week contract beginning August 2026, with pay at $28 per hour. The team values detail-oriented individuals who can handle multiple tasks and communicate effectively with stakeholders.

Qualifications

• 2–4 years of experience supporting corporate meetings, conferences, special events, or nonprofit events.
• Strong organizational, project management, and time management skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience using project management software such as Monday.com or similar platforms is preferred.
• Ability to work independently while collaborating effectively with internal and external stakeholders.
• Previous nonprofit event experience is a plus but not required.

Responsibilities

• Assist with planning and coordinating meetings, conferences, and special events.
• Develop and maintain project timelines and schedules.
• Coordinate event logistics with departments, vendors, venues, and partners.
• Prepare agendas, run-of-show schedules, signage, shipping, and materials.
• Track deliverables and milestones across concurrent events.
• Manage registration, attendee communications, and event documentation.
• Assist with budget tracking, purchase requests, invoices, and post-event reconciliation.
• Schedule meetings and provide administrative support to the Events team.
• Provide onsite event support for setup, registration, vendor coordination, and execution.
• Support additional events and related admin duties.

Skills

Strong organizational skills

Project management

Time management

Written and verbal communication

Attention to detail

Tools

Microsoft Office Suite

Excel

Word

Outlook

PowerPoint

Monday.com

Job description

Solomon Page is seeking an organized Event Coordinator to support planning and execution of meetings, conferences, and special events in the San Antonio area. You'll help manage logistics, timelines, vendor coordination, and on-site support from planning through execution.

The role is a roughly 9-week contract beginning August 2026, with pay at $28 per hour. The team values detail-oriented individuals who can handle multiple tasks and communicate effectively with stakeholders.