Event Coordinator

Solomon Page; San Antonio (TX); On-site; USD 32,000 - 45,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Direct deposit

Commuter benefits

Job summary

Solomon Page is seeking an organized Event Coordinator to support planning and execution of meetings, conferences, and special events in the San Antonio area. You'll help manage logistics, timelines, vendor coordination, and on-site support from planning through execution.

The role is a roughly 9-week contract beginning August 2026, with pay at $28 per hour. The team values detail-oriented individuals who can handle multiple tasks and communicate effectively with stakeholders.

Qualifications

• 2–4 years of experience supporting corporate meetings, conferences, special events, or nonprofit events.
• Strong organizational, project management, and time management skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience using project management software such as Monday.com or similar platforms is preferred.
• Ability to work independently while collaborating effectively with internal and external stakeholders.
• Previous nonprofit event experience is a plus but not required.

Responsibilities

• Assist with planning and coordinating meetings, conferences, and special events.
• Develop and maintain project timelines and schedules.
• Coordinate event logistics with departments, vendors, venues, and partners.
• Prepare agendas, run-of-show schedules, signage, shipping, and materials.
• Track deliverables and milestones across concurrent events.
• Manage registration, attendee communications, and event documentation.
• Assist with budget tracking, purchase requests, invoices, and post-event reconciliation.
• Schedule meetings and provide administrative support to the Events team.
• Provide onsite event support for setup, registration, vendor coordination, and execution.
• Support additional events and related admin duties.

Skills

Strong organizational skills

Project management

Time management

Written and verbal communication

Attention to detail

Tools

Microsoft Office Suite

Excel

Word

Outlook

PowerPoint

Monday.com

Job description

Our client is seeking an organized and detail-oriented Event Coordinator to support the planning and execution of meetings, conferences, and special events. This individual will play a key role in managing event logistics, maintaining project timelines, coordinating with vendors and internal teams, and ensuring successful event execution from planning through completion.

• Duration: Approximately 9-week contract (Beginning August 2026)
• Pay: $28/hr.

Responsibilities:

• Assist with planning and coordinating meetings, conferences, and special events.
• Develop and maintain project timelines, production schedules, and event planning checklists.
• Coordinate event logistics with internal departments, vendors, venues, and external partners.
• Prepare agendas, production documents, run-of-show schedules, signage requests, shipping schedules, and other event materials.
• Track project deliverables and ensure milestones and deadlines are met across multiple concurrent events.
• Manage event registration, attendee communications, and event documentation.
• Assist with budget tracking, purchase requests, invoice processing, and post-event reconciliation.
• Schedule meetings, maintain planning documents, and provide administrative support to the Events team.
• Provide onsite event support as needed, including event setup, registration, vendor coordination, and event execution.
• Support additional event-related projects and administrative duties as assigned.

Required Qualifications:

• 2–4 years of experience supporting corporate meetings, conferences, special events, or nonprofit events.
• Strong organizational, project management, and time management skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Experience using project management software such as Monday.com or similar platforms is preferred.
• Ability to work independently while collaborating effectively with internal and external stakeholders.
• Previous nonprofit event experience is a plus but not required.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.