Contract Documentation Specialist III

Spectraforce Technologies; North Chicago (IL); Remote; USD 34,000 - 55,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a Contract Documentation Specialist III for a 12-month remote engagement. The role focuses on maintaining contract data, ensuring compliance with Corporate Purchasing, Finance, and Compliance policies, and processing contracts from pre-negotiation to completion.

The candidate will work independently, prioritize tasks, and coordinate payments across clinical teams and vendors, contributing to accurate reporting and issue resolution.

Qualifications

• Requires high attention to detail and accuracy in data handling.
• Experience with contract data, budgeting, and finance processes is preferred.
• Proven ability to analyze contracts and payment terms.
• Strong numerical and spreadsheet skills are essential.
• Ability to learn new systems quickly and work with minimal supervision.

Responsibilities

• Maintain contract documents in the contract database in compliance with policies.
• Process clinical contracts from pre-negotiated to completion with independent judgment.
• Audit and reconcile clinical study vendor contracts and payments.
• Enter new contract data for executed agreements.
• Coordinate with Clinical teams and other functional groups on payment activities.
• Identify payment discrepancies and propose resolutions.
• Track payment timelines across departments and systems.
• Set up payments and maintain records in EDC databases.
• Provide status updates and recommendations to management.
• Produce accurate payments and reports.
• Investigate issues with limited oversight.
• Coordinate clinical trial payments and invoice tracking.
• Provide guidance on contracting processes.

Skills

Strong math

Strong communication

Analytical thinking

Prioritization & project management

Attention to detail

Learning new technology

Stakeholder communication

Education

High School diploma with 5 years relevant experience

Associate Degree with 2 years relevant experience

Bachelor's Degree with 1 year relevant experience

Tools

MS Excel

Database systems

SAP

RAVE EDC

MIDAS

Quantum

Qlik

COMPASS

Job description

Position Title: Contract Documentation Specialist III

Work Location: North Chicago, Illinois USA 60064

Assignment Duration: 12 Months

Work Arrangement: Remote (100% Remote per manager update)

Position Summary

• Responsible for maintaining essential contract documents/data in the contract database to be in compliance with Corporate Purchasing, Finance, & OEC Compliance policies.
• Must be able to use critical thinking skills to work independently under minimal direction from management to evaluate, manage, & prioritize contract processing tasks from pre-negotiated contracts through completion.

Background & Context

• Supports clinical contracting, payment processing, invoice tracking, vendor management, and clinical study agreement administration activities.

Key Responsibilities

• Responsible for compliance with applicable Corporate & Divisional Policies & procedures.
• Demonstrates operational knowledge of applicable SOPs & practices required to effectively process clinical contracts.
• Responsible for the audit and financial reconciliation of clinical study trial vendor contracts utilizing various financial systems to summarize and consolidate payment history.
• Performs ongoing contract entry for all executed contracts.
• Primary interface with Clinical teams and other functional groups for payment-related activities.
• Assists in identifying payment discrepancies and proposing resolutions.
• Coordinates payment timelines between Payment Specialists and other functional areas.
• Uses databases and resources related to EDC database(s) to set up payments and maintain records.
• Communicates status updates and recommendations to management.
• Produces accurate and high-quality payments and reports.
• Investigates and resolves issues independently or with minimal oversight.
• Coordinates clinical trial payments and invoice tracking.
• ?Provides guidance regarding the contracting process.

Qualification & Experience

• High School diploma with 5 years relevant experience OR Associate Degree with 2 years relevant experience OR Bachelor's Degree with 1 year relevant experience.
• Strong math and communication skills.
• Strong MS Excel and database entry experience.
• Preferred experience in clinical research, finance, outsourcing, or accounts payable.
• Strong knowledge of contracting, finance, and budgeting.
• Demonstrated analytical and critical thinking skills.
• Ability to prioritize work and manage projects.
• Strong understanding of Global Clinical Study processes preferred.
• Knowledge of clinical study protocols and contractual payment terms.
• Proficiency with Microsoft Office.
• Ability to learn new technology quickly.
• Knowledge of SAP, RAVE EDC, MIDAS, Quantum, Qlik, COMPASS preferred.
• Strong attention to detail.
• Ability to identify computational and contractual errors.
• ?Strong stakeholder communication abilities.