Contract Documentation Specialist

Collabera; North Chicago (IL); Remote; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Life insurance

Disability insurance

Paid time off

Parental leave

Paid holidays

Job summary

Collabera is seeking a Contract and Payment Specialist III for a remote, 1-year engagement. The role focuses on maintaining contract documents and data within the contract database to ensure compliance with purchasing, finance, and compliance policies.

You will independently evaluate, manage, and prioritize contract processing tasks, coordinating with clinical teams and vendors to maintain timely payment requests and accurate reporting.

Qualifications

• Bachelor’s degree with at least 1 year of relevant experience, or High School diploma with at least 5 years of relevant experience.
• Strong MS Office and Excel skills; ability to learn new software quickly.
• Solid understanding of contracting, finance, budgeting, and corporate policies.
• Ability to work independently in a fast-paced, changing environment while prioritizing tasks.
• Excellent verbal and written communication with internal and external stakeholders.

Responsibilities

• Maintain contract documents and data in the contract database, ensuring compliance with policies.
• Evaluate, manage, and prioritize contract processing tasks from pre-negotiated contracts through completion.
• Collaborate with clinical teams, analysts, and other departments to maintain payment request flow.
• Ensure accurate reporting by maintaining payments and historical entries in the database.

Skills

Critical thinking

MS Office

Business procedures

Adaptability

Communication

Excel

Education

Bachelor’s Degree

High School diploma

Job description

Job Title: Contract Documentation Specialist III
Industry: Pharmaceutical
Location: Remote
Duration: 1 year
Pay Range: $20/hr. to $23/hr.

About the Role

We are seeking a detail-oriented and proactive individual to join our team as a Contract and Payment Specialist. This role involves managing essential contract documents and data within our contract database, ensuring compliance with corporate purchasing, finance, and compliance policies. The ideal candidate will work independently to evaluate, manage, and prioritize contract processing tasks, while collaborating with various teams to maintain the flow of purchase order payment requests.

Responsibilities

• Maintain essential contract documents and data in the contract database, ensuring compliance with corporate policies.
• Independently evaluate, manage, and prioritize contract processing tasks from pre-negotiated contracts through completion.
• Collaborate with clinical teams, analysts, and other departmental resources to maintain the flow of purchase order payment requests.
• Ensure accurate reporting by maintaining payments and historical entries in the database.
• Interpret clinical contracts and payment terms.
• Ensure compliance with applicable corporate and divisional policies and procedures.
• Conduct audits and financial reconciliations of clinical study trial vendor contracts.
• Perform ongoing contract entry for all executed contracts.
• Serve as the primary interface with clinical teams and other functional groups for payment-related activities.
• Identify payment discrepancies and propose resolutions and strategies to avoid future discrepancies.
• Coordinate payment timelines between payment specialists and other functional areas.
• Use available databases and resources to set up payments in the departmental database/system.
• Communicate status to management and propose recommendations for issue resolution.
• Produce accurate and high-quality payments and reports in a timely manner.
• Investigate and resolve issues independently or with minimal oversight.
• Coordinate clinical trial payments, ensuring timely processing and distribution of invoices.

Education Qualification

• Bachelor’s Degree with a minimum of 1 year of relevant experience, or
• High School diploma or equivalent with a minimum of 5 years of relevant experience.

Required Skills

• Strong critical thinking skills to work independently under minimal direction.
• Proficiency in computer skills, including MS Office, with the ability to learn new software/technology quickly.
• Strong understanding of standard business procedures, including contracting, finance, and budgeting.
• Ability to operate in a fast-paced and changing environment, with the ability to pivot from task to task efficiently.
• Effective verbal and written communication skills with internal and external stakeholders.
• Strong computer skills, particularly in Excel, to work with complex databases.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.