Document Control Records Management - Contract Associate

Planet Pharma; San Rafael (CA); On-site; USD 52,348 - 57,859; Full time

Job summary

Planet Pharma is seeking a Contract Management professional in San Rafael, California. The role involves end-to-end management of contracts, tracking requisition requests, and liaising with vendors. Ideal candidates have prior experience in contract management, are proficient in SAP/Ariba and Coupa/Spend Source, and possess strong communication skills. This position provides a pay range of $38-$42 per hour depending on experience.

Qualifications

• Prior experience in contract management required.
• Strong acumen for SAP/Ariba and Coupa/Spend Source platforms is essential.
• Ability to work autonomously and proactively.

Responsibilities

• Manage end-to-end contract management processes.
• Monitor requisition requests from submission to approval.
• Act as a liaison between the company and vendors.

Skills

Prior experience in contract management

Strong acumen for SAP/Ariba and Coupa/Spend Source

Detail-oriented

Strong written and verbal communication skills

Tools

SAP/Ariba

Coupa/Spend Source

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Pay

38-42/hr Depending On Experience

Duties

• End-to-end contract management, including receiving and submitting, monitoring and tracking a large volume of contracts from draft through final signatures
• Monitoring and tracking a large volume of requisition requests from submission to financial approval and PO creation
• Creating and submitting contract and financial requisition requests using SAP/Ariba (contracting & procurement platform) and Coupa/Spend Source (spend management tool)
• Researching vendors in systems to determine if vendors are active, prior to contracting new relationships; handle new supplier submissions or updating existing suppliers as necessary
• Drafting and routing multiple contract types for review/negotiation: Non-Disclosure Agreements, Scopes of Work, and Change Orders
• Acting as a liaison between the company, internal business partners, and outside vendors to facilitate contract execution
• Building and maintaining relationships with internal business partners
• Engaging with other functional areas within the company to assess and respond to contracting and requisition needs, obligations, and revisions
• Monitoring and coordinating complex workflows between the business, Procurement, Finance and Legal Departments to ensure tasks move forward in a timely manner

Skills

• Prior experience in contract management required
• Strong acumen for SAP/Ariba and Coupa/Spend Source platforms
• Comfortability with ambiguity and navigating complex processes and systems
• Ability to work autonomously and proactively, capable of troubleshooting and figuring things out
• Detail-oriented: strong proofreading and editing skills
• Strong computer skills in database management and document preparation (Word, PowerPoint, Excel)
• Ability to manage heavy workload and aggressive timelines in a timely manner, prioritize, and work under pressure
• Strong written and verbal communication skills
• Customer service oriented: must be able to communicate effectively with internal business partners as well as external vendors/suppliers

Preferred

• Experience in contracts administration or other relevant experience is strongly preferred.
• Experience at a large law firm or within an in-house legal department of a public company a plus.
• Experience within biotech/pharma/medical device industry or other contract-intensive fields a plus.
• Familiarity with SpringCM is a plus.
• Science background is a plus

Education

• Prior experience