Contract Customer Service Rep

Detroit Land Bank Authority; Detroit (MI); On-site; USD 40,000 - 52,000; Full time

Job summary

Detroit Land Bank Authority is seeking a Client Service Representative II to support clients across phone, email, chat, and in-person interactions. The role includes handling complaints, logging activity in Salesforce, and resolving inquiries with accurate information.

The candidate should have strong communication, multitasking, and problem-solving skills, with proficiency in Microsoft Office and data entry. Background check required.

Qualifications

• Ability to type and operate standard office equipment.
• Ability to follow instructions, communication procedures, guidelines and policies.
• Knowledge of customer service practices and principles.
• Meticulous and thorough with a strong attention to detail.
• Good time management and ability to multitask.
• Good telephone and listening skills.
• Good oral and written communication skills.
• Good data entry and proofreading skills.
• Must be highly flexible and able to work in a fast-paced, dynamic environment.

Responsibilities

• Serve clients via telephone, email, chat or in-person interaction; handle customer complaints and follow up to ensure resolution.
• Keep detailed records of customer interactions within CRM (Salesforce).
• Troubleshoot website technical issues and determine escalation needs.
• Answer inquiries by clarifying client needs and providing accurate information.
• Present information clearly to department managers and respond to questions about inquiries/concerns.
• Maintain confidentiality and handle sensitive information appropriately.
• Fulfill email inquiries with resolutions and forward requests when needed.
• Deescalate interactions and help maintain a peaceful work environment.
• Research and analyze processes to assure quality control and communicate discrepancies.

Skills

Customer service

Communication

CRM Salesforce

Time management

Multitasking

Phone skills

Data entry

Problem solving

Microsoft Office

Job description

• Exceptional customer service skills with ability to retain knowledge, pay attention

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Exceptional customer service skills with ability to retain knowledge, pay attention

to detail, organizational skills, flexibility, friendliness, calm under pressure, and effective communication.

• Serve clients via telephone, email, chat or facetoface interaction. Handle

customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution. Keep detailed records of customer

interactions within CRM (Salesforce)

• Use discretion to troubleshoot website technical issues and determine if a website technical issue should be escalated.
• Answer inquiries by clarifying client needs; researching, locating, and providing answers to inquiries, fulfilling requests; maintaining database to record activities
• Effectively present information and respond to questions from department managers regarding client inquiries/concerns
• Must possess exceptional interpersonal skills and be able to handle sensitive and confidential situations and documentation
• Resolve problems by clarifying issues with other departments, escalating unresolved concerns to department management
• Use discretion to troubleshoot website technical issues and determine if a website technical issue should be escalated.
• Fulfill email inquiries by clarifying desired information, replying to customers with resolutions and forwarding requests, if necessary
• Ability to deescalate interactions with clients and maintain a peaceful work environment
• Research and analyze processes to assure quality control, communicate process discrepancies with department manager.
• Exemplify proficiency in DLBA programs and policies as it relates to customer

inquiries

Client Service Representative II

• Produce and provide daily/weekly/monthly/yearly walkin reports, as requested by manager
• Assist with producing support materials for Client Services
• Assist with training new and existing employees
• Assist customers with creating online accounts and providing technical support for online account issues, using remote support software
• Data entry and maintenance of database spreadsheets
• Relieve inoffice services CSRs for breaks and time off, maintaining staffing capacity
• Place follow up calls from email inquiries
• Perform other related duties as assigned, assist with special projects

QUALIFICATIONS (Knowledge, Skills And Abilities)

• Ability to type and operate standard office equipment
• Ability to follow instructions, communication procedures, guidelines and policies
• Knowledge of customer service practices and principles
• Meticulous and thorough with a strong attention to detail
• Good time management skills and ability to multitask
• Good telephone and listening skills
• Good oral and written communication skills
• Good problemsolving skills
• Good data entry and proofreading skills
• Must be highly flexible and have the skill to work in a fastpaced, dynamic environment where priorities, demands and timelines can shift
• Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Must pass a background check