Contract Controls & Compliance Specialist

Stantec; Santa Barbara (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Stantec is seeking a Project Controls Coordinator-Contract Administrator to support government and public-agency projects from its United States operations. You will ensure contract and financial compliance, coordinate with Project Management, Project Controls, Project Accounting, and Marketing, and help teams manage costs and invoicing.

Based in Santa Barbara, CA, you will oversee subconsultant compliance, rate reviews, and documentation while maintaining auditable records.

Qualifications

• Knowledge of consulting and/or public-agency contract administration and applicable procurement laws, rules, and regulations.
• Ability to interpret and apply policies, procedures, contracts, budgets, and cost or pricing information.
• Experience preparing contract documentation and proposal responses.
• Strong analytical, negotiation, issue-resolution, and written and verbal communication skills.
• Ability to work professionally across Stantec teams and with client staff.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Ensures financial terms - including rates, fee structures, funding limits, and authorization requirements - are interpreted correctly and applied consistently.
• Tracks and reports on project cost performance.
• Prepares month-end reports for project management and clients.
• Provides contract compliance guidance to project teams.

Skills

Contract administration

Financial analysis

Proposal responses

Project coordination

Invoices/revenue tracking

Communication

Education

Bachelor’s degree or equivalent in business, project management, finance, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Stantec is seeking a Project Controls Coordinator-Contract Administrator to support government and public-agency projects from its United States operations. You will ensure contract and financial compliance, coordinate with Project Management, Project Controls, Project Accounting, and Marketing, and help teams manage costs and invoicing.

Based in Santa Barbara, CA, you will oversee subconsultant compliance, rate reviews, and documentation while maintaining auditable records.