Contract Compliance Coordinator

Fer-Pal Infrastructure; Elgin (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in water-main rehabilitation services seeks a Contract Compliance Coordinator to support contract lifecycle phases including proposal management and compliance. This role demands strong organizational, technical writing skills, and the ability to work in a fast-paced environment. Join a dynamic employer dedicated to maintaining clean water for municipalities.

Qualifications

• Minimum 2-3 years of experience in proposal preparation or contract compliance.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent organizational skills with high attention to detail.

Responsibilities

• Track and manage proposal deadlines and compliance requirements.
• Support the development of proposal content for RFP/RFI.
• Collaborate with Project Team on contract compliance documentation.

Skills

Technical writing

Organization

Collaboration

Problem-solving

Education

Post-secondary education in business, marketing, or communications

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Position Summary:

The Contract Compliance Coordinator provides critical support to the FER-PAL Construction USA LLC Contract Compliance Manager for North America, assisting with all phases of the contract lifecycle—from bidding and proposal development through execution and archiving. This role involves a high level of confidentiality and requires strong organizational, technical writing, and time-management skills. The coordinator will manage compliance requirements across multiple projects with varying timelines and support internal teams with a strong focus on quality, accuracy, and deadline adherence.

Work Location & Hours:

• On-site position (not hybrid or remote)

• Preferred office hours:

  • 8:00 AM to 4:30 PM or

  • 8:30 AM to 5:00 PM (Monday to Friday)

• Flexibility to work beyond regular business hours may be required to meet critical bid submission deadlines

• Vacation approval is contingent upon current bid and contract activity levels

Key Responsibilities:

• Track and manage proposal deadlines, submission requirements, and delivery logistics;

• Research and analyze compliance requirements of prospective clients; assist in developing internal programs to meet those requirements

• Participate in bid strategy discussions and proposal planning meetings

• Support the development of proposal content in line with RFP/RFI, ensuring corporate materials align with company branding and messaging, into a polished, high-quality, and cohesive proposal document

• Assist with development and submission of RFQ submissions

• Collaborate with the Project Team to complete contract compliance documentation as needed

• Support and coordinate disadvantaged business enterprise (DBE) participation initiatives and solicitation efforts

• Coordinate logistics for hand-delivery of physical bid submissions when required

• Maintain accurate and up-to-date records of bids submitted and results received

• Liaison with internal departments to align policies procedures with the contract specifications for awarded projects

• Support internal and external audits by maintaining thorough and organized contract compliance documentation

Required Qualifications:

• Minimum 2-3 years of experience in proposal preparation or contract compliance

• Strong technical writing skills

• Demonstrated ability to work in a fast-paced, deadline-driven environment

• Advanced proficiency in Microsoft Word, Excel, and PowerPoint

• Post-secondary education in business, marketing, communications, or a related field is considered an asset

• Excellent organizational skills with a high attention to detail

• Ability to work collaboratively across departments and with external stakeholders

Additional Competencies:

• Strong interpersonal and communication skills

• Proactive problem-solving abilities

• Ability to handle sensitive and confidential information with integrity

• Aptitude for learning and applying evolving compliance standards, including government regulations and client-specific policies

About Fer-Pal Infrastructure

Fer-Pal Infrastructure is an entrepreneurial leader in water-main rehabilitation services in North America with a 30-year award-winning history of ensuring clean and safe water for municipalities in Canada and USA.This is an excellent opportunity to work for a great employer with promising growth potential. Fer-Pal offers competitive rewards and benefits, and this position has longer term career advancement for the right individual.

Fer-Pal Company Mission

FER-PAL would like to create a long term, sustainable, continuously growing, well managed business.

FER-PAL will remain the predominant player in pipe rehabilitation – now and in the future.

FER-PAL must create and sustain a culture that prizes safety, family, quality products, workmanship, innovation, high profitability, professionalism, great customer service.

While interest from all applicants is appreciated, we regret that we will only be able to contact qualified candidates.