Contract & Compliance Administrator

North Slope Borough, AK; Utqiaġvik (AK); On-site; USD 55,000 - 80,000; Full time

Job summary

North Slope Borough is seeking a Contract Administrator to create, process, and track contract documents and to review contracts prepared by others for timeliness and accuracy.

The role supports Public Works, the Mayor’s Office, and Law by maintaining the Contracts Database, tracking budgets, and ensuring compliance with department procedures. A relevant degree or equivalent experience is required, with supervisory experience valued.

Qualifications

• Associate's Degree in Project Administration, Business Law, or related field.
• Two years administrative or project administration experience.
• Four years administrative support or contract preparation experience.
• Two years computer experience with Access/AS/400 JD Edwards.
• One year supervisory experience (Wildlife only).
• Valid Alaska Driver's License.

Responsibilities

• Prepare contracts and all contract-related documents, and review similar documents prepared by others.
• Maintain bid documents and plan holders lists for projects currently bid; distribute documents to prospective bidders.
• Maintain bid opening calendar and attend bid openings.
• Refer general information calls from contractors and the public to the appropriate official.
• Maintain petty cash for CIPM Division.
• Manage data input into Contracts Database for use by Public Works, Mayor’s Office, and Law.
• Track and maintain contract history and accounting budgets.
• Update electronic files for department use and log changes/dates.
• Research contract files to identify accounting discrepancies.
• Assist auditors during audits.
• Work with Title 36 compliance with Department of Labor.
• Act as backup for Borough-wide Contracts Manager (CIPM only).
• Coordinate with contractors and insurance brokers to resolve issues.
• Develop procedures for contracts with Director/Division Managers.
• Provide information and assistance within designated authority.
• Perform other duties as assigned.

Skills

Borough policies

Records management

Contract management

Report writing

Leadership

Education

Associate's Degree in Project Administration

Two years administrative/project administration experience

Four years administrative/contract experience

Two years computer experience (Access/AS-400 JD Edwards)

One year supervisory experience (wildlife only)

Alaska Driver's License

Tools

Access JD Edwards

Job description

North Slope Borough is seeking a Contract Administrator to create, process, and track contract documents and to review contracts prepared by others for timeliness and accuracy.

The role supports Public Works, the Mayor’s Office, and Law by maintaining the Contracts Database, tracking budgets, and ensuring compliance with department procedures. A relevant degree or equivalent experience is required, with supervisory experience valued.