Project Administrator

Holland America-Princess (Holland America Dawson City Inn); Utqiaġvik (AK); On-site; USD 70,000 - 90,000; Full time

Job summary

North Slope Borough is seeking a Project Administrator for Contracts and Projects to manage contract documents, pay estimates, and scheduling for design and construction efforts. The role requires coordination with Architects/Engineers and Vendors, ensuring adherence to NSB procedures, and thorough on-site and documentation duties to support project success.

The position emphasizes compliance, communication, and timely delivery across multiple projects, with opportunities to obtain CSI

Qualifications

• High school diploma or GED or equivalent with 12 years education/experience.
• 2 years experience with construction procedures, contract documents, blueprints, specs.
• 2 years experience in preparing/presenting oral and written communications.
• Valid Alaska Driver's License meeting NSB criteria.
• Ability to obtain CDT certification within 1 year (CIPM).
• Ability to obtain CCCA certification within 3 years (CIPM).

Responsibilities

• Prepare and submit all contract documents and related paperwork.
• Review and validate pay estimates and change orders.
• Establish planning/scheduling timelines for design and construction.
• Analyze how projects meet NSB needs with supervision.
• Evaluate selection of Architects/Engineers and Consultants.
• Communicate NSB needs to vendors.
• Ensure compliance with NSB procedures and duties.
• Review specifications, drawings, cost estimates, bids, and schedules.
• Oversee construction operations for compliance with techniques and DCVRs.
• Assist Design Professionals during on-site observations.
• Maintain comprehensive project records and documentation.
• Perform other duties as assigned.

Skills

PC skills

Deadline management

Team collaboration

Technical documentation

Education

High school diploma or GED

2 years construction procedures/contract docs experience

2 years communications experience

Alaska Driver's License

CDT certification within 1 year

CCCA certification within 3 years

Tools

MS Office Suite

Job description

Summary or Purpose

Perform complex duties as a project administrator of Contracts and Projects with minimal supervision and in a prompt, timely, professional manner. Represent North Slope Borough in the administration of design and/or construction contracts, equipment purchasing, and the administration of Letters of Understanding.

Essential Duties and Responsibilities

• Prepare and submit all contract documents and all other project related paperwork consistent with sound project management practices.
• Review, verify, and validate all pay estimates and change orders for assigned projects.
• Establish, adopt and review planning and scheduling timeline for design and construction.
• Analyze how assigned project meet or exceed NSB assessed needs, with direction and supervision provided by Program Manager.
• Evaluate and recommend selection of Architect/Engineers and Consultants.
• Communicate and interpret the needs of NSB client department to the selected vendor.
• Prescribe appropriate conduct, responsibility, authority, and duties of all parties for compliance with accepted NSB/Department procedures.
• Examine and approve specifications, drawings, cost estimates, bidding/negotiation documents, submittals, schedule of values, construction schedules, and field engineering/documentation including costs.
• Oversee and scrutinize construction operations and procedures for compliance with established techniques that conform to specified work, DCVR's, and schedules.
• Perform and/or assist Design Professional(s) during on-site observations and inspections.
• Compile and maintain comprehensive and complex records and documentation that are accurate, readable and organized.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of North Slope Borough organization, operations, policies and procedures.
• Skill in using personal computers and a variety of software applications.
• Skill in working under pressure of deadlines, and establishing and maintaining cooperative working relationships with department staff and other Borough employees.
• Ability to provide comprehensive technical documentation of all project related activities.

Education, Experience, Certifications and Licenses Required

• High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.
• Two years of work experience with construction procedures, contract documents, blue prints, and specifications;
• Two years work experience in preparing and/or presenting oral and written communications;
• Valid Alaska Drivers License that meets North Slope Borough insurance criteria;
• Ability to obtain CSI (Construction Specification Institute) Construction Documents Technologist (CDT) certification within one year of hire (CIPM department only);
• Ability to obtain CSI (Construction Specification Institute) Certified Construction Contract Administrator (CCCA) certification within three years of hire (CIPM department only).

THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.

This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.