Project Administrator

North Slope Borough, AK; Utqiaġvik (AK); On-site; USD 60,000 - 90,000; Full time

Job summary

North Slope Borough seeks a Project Administrator to manage contracts and projects with minimal supervision, ensuring timely, professional administration and effective liaison with design teams and vendors.

The role involves preparing contract documents, reviewing pay estimates, scheduling design/construction timelines, and coordinating with architects, engineers and consultants to meet NSB needs and procedures.

Qualifications

• High school graduate or GED, or 12 years of education with related work experience.
• Two years of construction procedures and contract documents experience.
• Two years of oral and written communication experience.
• Valid Alaska driver's license.
• Ability to obtain CDT within one year of hire.
• Ability to obtain CCCA within three years of hire.

Responsibilities

• Prepare and submit contract documents and project paperwork.
• Review pay estimates and change orders for assigned projects.
• Establish, adopt and review planning and scheduling timeline for design and construction.
• Analyze how assigned projects meet NSB needs under supervision.
• Evaluate and recommend selection of Architects/Engineers and consultants.
• Communicate NSB needs to vendors and contractors.
• Prescribe conduct and duties for compliance with NSB procedures.
• Examine and approve specifications, drawings, estimates and schedules.
• Oversee construction operations for compliance with methods and schedules.
• Assist Design Professionals during on-site observations and inspections.

Skills

Project coordination

Contract management

Technical documentation

Communication

Education

High school graduate or GED

Tools

Microsoft Office

Job description

Project Administrator |

Perform complex duties as a project administrator of Contracts and Projects with minimal supervision and in a prompt, timely, professional manner. Represent North Slope Borough in the administration of design and/or construction contracts, equipment purchasing, and the administration of Letters of Understanding.

Essential Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Prepare and submit all contract documents and all other project related paperwork consistent with sound project management practices.
• Review, verify, and validate all pay estimates and change orders for assigned projects.
• Establish, adopt and review planning and scheduling timeline for design and construction.
• Analyze how assigned project meet or exceed NSB assessed needs, with direction and supervision provided by Program Manager.
• Evaluate and recommend selection of Architect/Engineers and Consultants.
• Communicate and interpret the needs of NSB client department to the selected vendor.
• Prescribe appropriate conduct, responsibility, authority, and duties of all parties for compliance with accepted NSB/Department procedures.
• Examine and approve specifications, drawings, cost estimates, bidding/negotiation documents, submittals, schedule of values, construction schedules, and field engineering/documentation including costs.
• Oversee and scrutinize construction operations and procedures for compliance with established techniques that conform to specified work, DCVR's, and schedules.
• Perform and/or assist Design Professional(s) during on-site observations and inspections.
• Compile and maintain comprehensive and complex records and documentation that are accurate, readable and organized.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of North Slope Borough organization, operations, policies and procedures.
• Skill in using personal computers and a variety of software applications.
• Skill in working under pressure of deadlines, and establishing and maintaining cooperative working relationships with department staff and other Borough employees.
• Ability to provide comprehensive technical documentation of all project related activities.

Education, Experience, Certifications and Licenses Required

• High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.
• Two years of work experience with construction procedures, contract documents, blue prints, and specifications;
• Two years work experience in preparing and/or presenting oral and written communications;
• Valid Alaska Drivers License that meets North Slope Borough insurance criteria;
• Ability to obtain CSI (Construction Specification Institute) Construction Documents Technologist (CDT) certification within one year of hire (CIPM department only);
• Ability to obtain CSI (Construction Specification Institute) Certified Construction Contract Administrator (CCCA) certification within three years of hire (CIPM department only).

THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.

This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.