Contract Commercial Property Administrator

High Profile, Inc.; Dallas (TX); Sur place; USD 42 000 - 66 000; Plein temps

Résumé du poste

High Profile, Inc. partners with a premier commercial real estate investment and development firm to hire a detail-oriented Contract Commercial Property Administrator for an on-site team at a Class AA office tower in Uptown Dallas.

You will work closely with the Senior Property Manager to deliver white-glove tenant relations and coordinate high-end amenity operations. Daily responsibilities include financial workflows, lease and COI compliance, vendor documentation, and support for operating

Qualifications

• Minimum 2 years of commercial property management support experience, preferably Class A/AA.
• Proficiency in Microsoft Office, especially Excel, and CRE software such as Yardi and AvidXchange.
• Bachelor’s degree preferred, with interest in credentials (RPA/CPM) or engagement with BOMA/IREM.

Responsabilités

• Serve as primary contact for corporate tenants and coordinate move-in/move-out logistics.
• Log, dispatch, and track tenant work orders using building management software.
• Oversee operations, reservations, and inventory of lounges, conference centers, rooftop terraces, fitness facilities, and parking.
• Maintain lease and vendor documentation; audit COIs for compliance.
• Code invoices, generate rent statements, track AR, and assist with budgets.

Connaissances

Tenant relations

Vendor oversight

Communication

Formation

Bachelor's degree

Outils

Yardi

AvidXchange

Microsoft Excel

Description du poste

High Profile has partnered with a premier commercial real estate investment and development firm seeking a detail-oriented Contract Commercial Property Administrator to support the on-site property management team of a Class AA commercial office tower in Uptown Dallas. Working alongside the Senior Property Manager, you will serve as a vital ambassador for the property delivering white-glove tenant relations, coordinating high-end amenity operations, and driving day-to-day administrative and financial workflows.

Key Responsibilities

• Tenant Relations & Experience: Serve as a primary point of contact for corporate tenants;coordinate smooth move-in/move-out logistics, respond promptly to service inquiries, and assist in planning tenant appreciation programs and building-wide events.
• Property Operations & Work Orders: Log, dispatch, and track tenant work orders through the building management software to ensure prompt completion;communicate operational needs to engineering staff and third-party contractors.
• Building Inspections & Amenity Management: Walk the property regularly to ensure Class AA standards;oversee operations, reservations, and inventory across shared tenant lounges, conference centers, rooftop terraces, fitness facilities, and parking structures.
• Compliance & Contract Administration: Maintain lease and vendor documentation;track contract renewals, enforce building rules, and audit tenant and contractor Certificates of Insurance (COIs) for strict compliance.
• Financial Administration: Accurately code and route property invoices through accounts payable;generate and distribute monthly tenant rent statements, track accounts receivable/collections, and gather contractor bids to assist with annual operational budgets.

Qualifications

• Professional Experience: Minimum 2 years of commercial property management support experience, with strong preference given to backgrounds in Class A or Class AA office environments (mixed-use experience is a plus).
• Technical Skills: Strong proficiency in Microsoft Office (especially Excel);hands-on working experience with commercial real estate property software, particularly Yardi and AvidXchange, is highly preferred.
• Financial Acumen: Practical understanding of A/P coding, rent rolls/AR monitoring, vendor bidding, and property operating budgets.
• Communication & Presence: Polished, professional verbal and written communication suitable for executive tenant engagement and vendor oversight.
• Education & Professional Goals: Bachelor s degree preferred (or equivalent professional experience);interest in or active pursuit of industry credentials (such as RPA or CPM) or engagement with BOMA/IREM is welcomed.