Construction Property Administrator - Multifamily / Commercial

Westmount Realty Capital LLC; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Vision, Dental & Life Benefits

401k benefits

20 PTO days + 10 holidays

Casual dress code

Job summary

Westmount Realty Capital LLC, a Dallas-based real estate developer/investment manager, seeks a Construction Project Administrator reporting to the Sr. Director of Engineering and Construction at its Dallas headquarters. You will support capital projects, renovation programs, due diligence, and acquisitions.

The role collaborates with construction, asset, and property management teams to coordinate documents, schedules, and budgets while ensuring timely project delivery.

Qualifications

• High school diploma or technical training preferred.
• Minimum 3–5 years in construction/maintenance administration, property management, procurement, or related field.
• Excellent written and verbal communication; detail-oriented and analytical.

Responsibilities

• Assist in pre-construction activities: scopes, specs, and RFPs for capital projects.
• Coordinate project documents: contracts, change orders, payments, warranties, closeout.
• Prepare monthly status reports on project status, schedule, budget vs spend, and issues/resolutions.
• Schedule and track interior renovations for multi-family properties; manage materials lists and purchasing.
• Assist in budgeting using current pricing data and vendor information.

Skills

Excellent written & verbal comms

Detail oriented

Analytical skills

Team player

Education

High School Diploma / some college

Tools

MS Word

Excel

PowerPoint

Outlook

Project

Job description

Description

COMPANY

Dallas-based, privately held commercial real estate development and investment management company with exceptional performance specializing in value-add and opportunistic real estate investments. With an entrepreneurial spirit and proven 40-year track record across several market cycles they have steadily built up a portfolio of 15 million square feet of industrial and office properties and 4,000 multifamily units located nationally.

Construction Project Administrator – This position will report directly to the Sr. Director - Engineering and Construction and will be based at Westmount's headquarters in Dallas, TX. The position will work closely with and support construction management, asset management, and property management teams to coordinate, manage, and support capital projects, renovation programs, due diligence, and acquisitions.

KEY RESPONSIBILITIES / DUTIES

• The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position. The successful candidate will be able to demonstrate core competencies in the following areas:
• Pre-Construction - Assist in building scopes, specifications, and request for proposal packages for capital projects. Project Administration – Process and maintain project documents including construction contracts, change orders, schedule of values, applications for payment, lien releases, requests for information, warranties, certificates of insurance, closeout documents. Create construction management (CM) fee invoices and maintain a CM fee tracking system.
• Project Reporting – Coordinate flow of information relating to projects in progress. Maintain and distribute to management monthly status reports on project status, schedule, budget vs spend, and log of project related issues and resolutions.
• Scheduling / Purchasing – Work closely with asset and property management to track and schedule units for interior renovations on multi-family properties upon lease expirations. Develop and maintain material lists for renovation programs and manage purchasing of materials. Process material invoices and generate associated CM fee invoices.
• Analysis / Budgeting – Research and maintain database of current material / labor pricing, availability, vendors and contractors. Assist in developing budgets for future projects based on knowledge of current pricing.
• Performs other duties as assigned by the Senior Director - Engineering and Construction, Director – Construction, and Asset Management.

SCOPE OF RESPONSIBILITY

Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

• High School Diploma / Some college or technical training preferred.
• Minimum 3-5 years' experience in construction/maintenance administration, property management, purchasing/procurement, or related field.

COMMUNICATION SKILLS

• Excellent written and verbal communication skills.
• Detail oriented with strong organizational and analytical skills.
• Ability to provide efficient, timely, reliable and courteous service to customers and clients.
• Ability to effectively and efficiently present information and interface with Asset Management, Property Management and Acquisitions Teams, as well as Company Leadership.
• Ability to prioritize and work independently; also works well in a group setting. Must be a "Team Player".

REASONING ABILITY

• Requires advanced analytical and quantitative skills.
• Ability to comprehend, analyze, and interpret construction documents.
• Ability to comprehend basic legal language (contract and lease), as necessary.
• Ability to solve problems in stressful situations.

OTHER SKILLS and/or ABILITIES

• PC literacy – MS Word, Excel, PowerPoint, Outlook, Project
• Must be able to work well under pressure and in tight timeframes.
• Must be able to coordinate, schedule and oversee multiple concurrent projects.

COMPANY INCENTIVES & PERKS

• Health, Vision, Dental & Life Benefits
• 20 PTO days plus 10 company paid holidays
• EPU Program: piece of the pie profit share
• E-Shares: Employee offered direct investment opportunities
• 401k benefits
• Casual dress code
• Robust company holidays events calendar, employee appreciation events and more!