Contract Closeout Specialist — VA Acquisition Support

Metrics LLC; United States; Remote; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) matching

15 days paid time off

11 federal holidays

Job summary

Metrics LLC provides acquisition and program support to federal agencies. We are adding a Contract Closeout Specialist to the team for a fully remote role.

You will manage VA contract closeouts from initial action to final signature, handling various contract types under FAR 4.804 and VA policy. The role requires organization, steady focus, and timely follow-up.

Qualifications

• Associate's degree or higher.
• At least 4 years of federal contracting experience, including hands-on contract closeout.
• Knowledge of the FAR, closeout timelines and procedures.
• Experience with at least one federal contract writing or financial system (eCMS, PRISM, PD2/SPS, FPDS, IFCAP, FMS).
• Strong written communication and discipline to manage a high-volume caseload against deadlines.
• U.S. based with a reliable high-speed internet connection.
• Must pass a VA background investigation and VA security training before starting.
• One trip to Frederick, MD or Fredericksburg, VA to pick up a government laptop.

Responsibilities

• Initiate and complete closeouts for various contract types in line with FAR 4.804 and VA policy.
• Confirm final invoices are paid, reconcile balances, and prepare SF 30 de-obligation modifications for unliquidated funds.
• Request and track releases of claims and other required documents from vendors and COs.
• Update data in VA eCMS, tag documents, and correct FPDS records.
• Review obligation history and invoice status in VA financial systems (FMS, IPPS, IFCAP).
• Keep the closeout register current and contribute to the Closeout Report.
• Support weekend coverage during the fiscal year-end surge (late Sept/early Oct).

Skills

Strong written communication

High-volume caseload management

Organization

FAR knowledge

Education

Associate's degree or higher

Tools

eCMS

PRISM

PD2/SPS

FPDS

IFCAP

FMS

Job description

Metrics LLC provides acquisition and program support to federal agencies. We have been awarded a contract supporting the Department of Veterans Affairs Enterprise Procurement Office, and we are adding a Contract Closeout Specialist to the team. This is a fully remote, full-time position.

About the role

You will work a queue of VA contracts that are ready for closeout and carry each one from first action to final signature. Each month the team takes on a set number of new closeouts and is measured on completing them within 60 days, so this role suits someone who is organized, works steadily through a caseload, and follows up until a file is closed.

What you'll do

• Initiate and complete closeouts for firm-fixed-price, time-and-materials, and other contract types in accordance with FAR 4.804 and VA policy.
• Confirm final invoices are paid, reconcile remaining balances, and prepare de-obligation modifications (SF 30) for unliquidated funds.
• Request and track releases of claims, contract completion statements, and other required documents from vendors and Contracting Officers.
• Update data in the VA's Electronic Contract Management System (eCMS), tag documents to the contract file, and correct FPDS records as needed.
• Review obligation history and invoice status in VA financial systems (FMS, IPPS, IFCAP).
• Keep your closeout register current and contribute to the monthly Closeout Report.
• Support weekend coverage during the fiscal year-end surge (last two weeks of September and first week of October).

Requirements

• Associate's degree or higher.
• At least 4 years of federal contracting experience, including hands-on contract closeout.
• Working knowledge of the FAR, including closeout timelines and procedures.
• Experience with at least one federal contract writing or financial system (eCMS, PRISM, PD2/SPS, FPDS, IFCAP, FMS, or similar).
• Strong written communication and the discipline to manage a high-volume caseload against deadlines.
• U.S. based, with a reliable high-speed internet connection.
• Must be able to pass a VA background investigation and complete VA security and privacy training before starting.
• One trip to Frederick, MD or Fredericksburg, VA to pick up a government laptop.

Nice to have

• Prior VA contracting experience, especially in eCMS or IFCAP.
• Experience with de-obligations, quick closeouts, and zero-dollar closeouts.
• FAC-C or DAWIA contracting certification.

Compensation and benefits

$45,000 to $50,000 per year. Full-time employees receive medical, dental, and vision coverage, 401(k) matching, 15 days of paid time off, and 11 paid federal holidays.