Contract Closeout Specialist

MDW Associates; Springfield (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

MDW Associates is looking for a Contract Closeout Specialist to support the National Geospatial-Intelligence Agency. This role involves managing the closeout of diverse government contracts, ensuring compliance, and working with various stakeholders to guarantee successful completion.

Benefits

Health

Dental

Vision

Group Life Insurance

Retirement/401(k)

Flexible Leave Policy

Qualifications

• Minimum 6 years in contract administration, focusing on closeouts in the federal sector.
• Good understanding of government contract types and related procedures.
• In-depth knowledge of Federal Acquisition Regulations (FAR).

Responsibilities

• Manage the closeout of various government contract types.
• Coordinate activities with vendors and contracting agencies.
• Ensure proper documentation and compliance with regulations.

Skills

Attention to detail

Organizational skills

Analytical abilities

Problem-solving

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Finance

Bachelor's Degree in Contract Management

Bachelor's Degree in a related field

Tools

Microsoft Office Suite

Contract management systems (e.g., PRISM)

Job description

MDW Associates is seeking a Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The Contract Closeout Specialist will provide non-personal services to support the closeout of various government contract types, including Cost-Reimbursable (CR), Time-and-Materials (T&M), Firm Fixed Price, and Labor Hour (LH) contracts. The individual will work with contracts of varying complexity and value, including government-wide purchase card transactions, multi-million-dollar contracts, and agreements with incentive fees and award clauses. The primary focus of this role will be the closeout of contracts with Unliquidated Obligations (ULOs), ensuring the recovery of usable funds and supporting compliance with all relevant regulations. The role is fully in-person.

The Contract Closeout Specialist may perform a combination of some or all of the following duties:

• Execute and manage the closeout of contracts, task orders (TO), Basic Ordering Agreements (BOA), Indefinite Delivery Indefinite Quantity (IDIQ) contracts, grants, cooperative agreements, and purchase orders (PO)
• Coordinate closeout activities with vendors, program offices, Contracting Officer's Representatives (CORs), and relevant agencies such as DFAS, DCAA, and DCMA
• Track and monitor contract closeout files, both hardcopy and electronic, ensuring proper documentation, storage, and shipment upon final disposition
• Reconcile financial records to verify final payments, resolve discrepancies in payment and accounting information, and ensure total funds obligated match total payments made
• Support the preparation of modifications for contract closeouts, payments, vouchers, and invoices for review and signature by a Government Contracting Officer (CO)
• Collaborate with government personnel to prepare reports, briefings, and spreadsheets on contract closeout progress, ensuring timely completion in accordance with FAR Subpart 4.8
• Maintain and update a contract closeout database or spreadsheet in real-time to track workflow and contract statuses across multiple phases
• Provide technical and management support for contract closeout-related projects, including the de-obligation of excess funds from completed contracts
• Support internal and external audits and prepare irreconcilable package documentation for unresolved contract issues

Required Experience/Skills:

• Strong understanding of government contract types and closeout procedures
• Proficiency in contract management systems (e.g., PRISM) and Microsoft Office Suite, including Excel and Access
• Exceptional attention to detail, organizational skills, and the ability to handle multiple contracts and deadlines
• Strong analytical and problem-solving abilities, particularly in reconciling financial discrepancies

Education Requirement(s):

• Bachelor's Degree in Business Administration, Finance, Contract Management, or a related field
• Minimum of 6 years of experience in contract administration, specifically with contract closeouts in the federal sector
• In-depth knowledge of Federal Acquisition Regulations (FAR), DoD Federal Acquisition Regulation Supplement (DFARS), and NGA regulations

Security Requirement(s):

• Candidates for this position must hold an active TS clearance

Company Description

Incorporated in 2012, MDW is a small business headquartered in McLean, VA with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:

• Strategic Planning
• Cost Estimating
• Budget Programming and Justification
• Budget Execution
• Acquisition Management
• Financial Systems Support & Integration

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded people. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:

• Health
• Dental
• Vision
• Group Life Insurance/Long Term Disability/Short Term Disability
• Retirement/401(k)
• Flexible Leave Policy

All your information will be kept confidential according to EEO guidelines.