AUTOMOTIVE CONTRACT CLERK

Toyot; El Cajon (CA); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Excellent Culture

Advancement opportunities

Medical, Dental, Vision Plan

Company-paid Life Insurance

401(k) with matching program

Paid Vacation

Job summary

Toyota of El Cajon is seeking an experienced Contract Clerk to join our team. This role processes car deals and handles legal documents while maintaining accurate contract records and liaising with customers and managers.

Responsibilities include entering new/used retail deals, ensuring DMV compliance, issuing refund checks, and performing month-end tasks in a fast-paced environment. Strong communication and computer skills are essential.

Qualifications

• High school diploma or GED with 2–4 years related experience.
• Knowledge of California DMV regulations for deal documentation.
• Automotive accounting experience preferred.
• Excellent customer service attitude and communication skills.
• Proficient computer skills; data entry and word processing.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Process and enter all New and/or used retail deals with accuracy (300+ per store volume).
• Screen deal files for missing documents per CA DMV regulations.
• Issue refund checks and track/deposit customer checks as needed.
• Payoff trade-ins and set up equity checks.
• Maintain contracts in transit and vehicle receivables; keep inventory current.
• Perform month-end tasks and respond to inquiries professionally.
• Communicate needed documents and follow up with managers as required.
• Handle general office duties: data entry, filing, word processing.

Skills

Attention to detail

Customer service

Verbal and written communication

Computer proficiency

Data entry

Multi-tasking

Knowledge of DMV/retail documents

Education

High school diploma or GED

Job description

Toyota of El Cajon has been family-owned and servicing customers in our community. Our values of respect, integrity, excellence, innovation, and teamwork provide an environment and culture that truly makes Toyota of El Cajon a great place to work and grow your career.Toyota of El Cajon is currently seeking an experienced Contract Clerk to join our team. This position will be responsible for processing car deals and handling the legal documents.We Offer:Excellent CultureAdvancement opportunitiesMedical, Dental, and Vision PlanCompany-paid Life Insurance401(k) savings plan with matching programPaid VacationMajor Essential Duties:Processes and enters all New and/or used retail deals 300+ depending on store’s volume with precise accuracyMust have working knowledge of California retail and basic DMV regulations to sufficiently screen deal files for missing documents, etc.Issue refund checks, track and deposit customer checks as neededPayoff trade in loans if needed, set up equity checksKeep accounting schedules for Contracts in Transit and Vehicle receivables and New and Used Inventory current and accuratePerform month end tasks as assignedConsistently responds to customer inquiries and requests in a professional manner within company timelinesCommunicate to department managers needed documents, missing items, following up with supervisors as neededPerforms administrative duties in the office such as data entry, word processing, filing, copyingWorking knowledge of accountingMust maintain a positive and professional demeanor.Other duties as assigned.Qualifications:High school diploma or general education degree (GED) and two to four years related experience and/or training; or equivalent combination of education and experience.Knowledge of DMV and retail/wholesale deal documentation preferredAutomotive accounting experience preferred.Excellent customer service attitude and skills.Excellent communication skills.Computer proficiency.Strong attention to detail.Must be able to multi-task in a fast-paced environment.We are an EOE/M/F/D/V Employer and support a drug-free workplace.